Senior Administrative Coordinator

Placements24; Mossel Bay; Híbrido; ZAR 300.000 - 420.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Paid leave

Hybrid role

Descripción de la vacante

Placements24 in Mossel Bay, Western Cape, is seeking a Senior Administrative Coordinator to manage complex administrative processes and support senior management. The role requires proactive problem-solving, exceptional organization, and a keen eye for detail in a dynamic team.

You will oversee filing systems, travel arrangements, vendor coordination, and internal communications. This hybrid position offers growth in a coastal location with strong collaboration across departments.

Formación

• Proven experience as an Administrative Coordinator or in a senior administrative role.
• Excellent organizational, multitasking, and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant administrative software.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple priorities simultaneously.
• Experience in project coordination is highly desirable.
• High level of attention to detail and discretion with confidential information.

Responsabilidades

• Coordinate and manage administrative projects across departments.
• Provide high-level administrative support to senior executives, including calendar management and correspondence.
• Develop and maintain filing systems and databases for critical information.
• Oversee office operations, including supply management and vendor coordination.
• Facilitate effective communication between departments and external stakeholders.
• Assist in planning company events, meetings, and conferences.
• Prepare reports, presentations and other documents with accuracy and professionalism.
• Manage travel arrangements and itineraries for staff and management.
• Handle confidential information with discretion.
• Contribute to continuous improvement of administrative processes.

Descripción del empleo

About the Role

Our client, a prominent organization in the tourism and hospitality sector, is seeking a highly skilled and experienced Senior Administrative Coordinator to join their dynamic team in Mossel Bay, Western Cape . This role is essential for managing complex administrative processes, supporting senior management, and ensuring the smooth operation of daily business activities. The ideal candidate will be a proactive problem-solver with exceptional organizational skills and a keen eye for detail. This is a fantastic opportunity to contribute to a thriving business in a beautiful coastal location and to further develop your administrative career. You will be integral to maintaining high standards of operational efficiency and service delivery.

Key Responsibilities

• Coordinate and manage various administrative projects and initiatives across departments.
• Provide high-level administrative support to senior executives, including calendar management and correspondence.
• Develop and maintain efficient filing systems and databases for critical business information.
• Oversee office operations, including supply management, equipment maintenance, and vendor coordination.
• Facilitate effective communication between departments and external stakeholders.
• Assist in the planning and execution of company events, meetings, and conferences.
• Prepare reports, presentations, and other documents with accuracy and professionalism.
• Manage travel arrangements and itineraries for staff and management.
• Handle confidential information with the utmost discretion.
• Contribute to the continuous improvement of administrative processes and procedures.

Requirements

• Proven experience as an Administrative Coordinator or in a similar senior administrative role.
• Excellent organizational, multitasking, and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant administrative software.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple priorities simultaneously.
• A proactive and solution-oriented approach to challenges.
• Experience in project coordination is highly desirable.
• High level of attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Experience within the tourism or hospitality industry is a plus.

Benefits

Our client offers a competitive salary, a comprehensive benefits package including health insurance and paid leave, and opportunities for professional development. This hybrid role allows for flexibility while maintaining strong team collaboration in Mossel Bay, Western Cape . Enjoy working in a vibrant and scenic environment with a company that values its employees' contributions and well-being.