Administrative Assistant - Stellenbosch

Placements24; Stellenbosch; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Performance incentives

Stellenbosch locale

Medical aid

Retirement fund

Training & development

Supportive culture

Job summary

Placements24 is seeking a highly organised Administrative Assistant to support our team in Stellenbosch, Western Cape. The role focuses on efficient daily operations and acting as a point of contact for staff and external stakeholders.

You will handle filing, scheduling, correspondence, and document preparation with accuracy. The ideal candidate shows initiative, strong communication, and the ability to work both independently and as part of a team.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.

Responsibilities

• Manage and maintain electronic and physical filing systems for optimal organisation.
• Schedule meetings, appointments, and manage travel arrangements for staff members.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Prepare documents, reports, and presentations with high accuracy and attention to detail.
• Provide general administrative support to various departments as needed.
• Assist in coordinating office events and maintaining office supplies inventory.

Skills

Microsoft Office Suite

Organisation

Time management

Communication

Teamwork

Tools

Word

Excel

PowerPoint

Outlook

Job description

About the Role

Our client is seeking a highly organised and detail-oriented Administrative Assistant to provide crucial support to their team in Stellenbosch, Western Cape . This role is fundamental to maintaining the efficiency and smooth functioning of daily operations. You will handle a variety of administrative tasks, acting as a key point of contact for both internal staff and external stakeholders. The ideal candidate will possess excellent communication skills, a proactive approach to problem-solving, and a strong commitment to maintaining a professional and efficient work environment. This is an excellent opportunity to become part of a dynamic organisation in a renowned educational and business hub, contributing significantly to its success.

Key Responsibilities

• Manage and maintain electronic and physical filing systems for optimal organisation.
• Schedule meetings, appointments, and manage travel arrangements for staff members.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Prepare documents, reports, and presentations with high accuracy and attention to detail.
• Provide general administrative support to various departments as needed.
• Assist in coordinating office events and maintaining office supplies inventory.

Requirements

• Previous experience in an Administrative Assistant role or a similar capacity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to work independently and collaboratively within a team environment.

Benefits

• Competitive annual salary with performance-based incentives.
• Opportunity to work in the vibrant city of Stellenbosch .
• Comprehensive medical aid and retirement fund benefits.
• Access to ongoing training and professional development programs.
• A supportive and dynamic company culture.