Administrative Support Specialist

Placements24; Klerksdorp; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Placements24 in Klerksdorp, North West, is seeking an Administrative Support Specialist to help manage daily operations and provide comprehensive administrative assistance across departments. The role requires proactive organization, strong communication, and the ability to multitask in a fast-paced office.

The successful candidate will handle calendars, travel arrangements, document preparation, filing systems, and routine bookkeeping support while maintaining confidentiality and collaborating

Qualifications

• Proven experience in an administrative support role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Effective written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively in a busy environment.
• Detail-oriented with a high level of accuracy.
• Proactive problem-solving skills.
• Ability to work independently and collaboratively as part of a team.
• Discretion in handling confidential information.
• A relevant certificate or diploma in administration or a related field is advantageous.

Responsibilities

• Provide comprehensive administrative support to management and staff.
• Manage and organize office schedules, appointments, and travel arrangements.
• Prepare and proofread documents, correspondence, and reports.
• Maintain and update filing systems, both physical and digital.
• Handle incoming and outgoing mail and communications.
• Coordinate meetings, including venue booking, catering, and agenda preparation.
• Manage office supplies inventory and place orders as needed.
• Assist with basic bookkeeping and expense tracking.
• Greet visitors and provide general information and assistance.
• Support other administrative staff and contribute to team efficiency.

Skills

Administrative support

Microsoft Office

Organization

Time management

Communication

Multitasking

Attention to detail

Problem solving

Confidentiality

Teamwork

Education

Certificate or Diploma in Administration

Job description

About the Role

Our client is looking for a dedicated and highly organized Administrative Support Specialist to join their bustling office in Klerksdorp, North West . This role is fundamental to ensuring the efficient day-to-day operations of the business by providing comprehensive administrative assistance to various departments and personnel. The ideal candidate will be proactive, possess excellent communication skills, and have a strong aptitude for managing multiple tasks in a fast-paced environment. This is an exciting opportunity for an individual passionate about administrative excellence to contribute to a growing organization. We are seeking someone who can anticipate needs, maintain order, and ensure all administrative functions are executed seamlessly. Join our team in Klerksdorp, North West and become a vital part of our operational success.

Key Responsibilities

• Provide comprehensive administrative support to management and staff.
• Manage and organize office schedules, appointments, and travel arrangements.
• Prepare and proofread documents, correspondence, and reports.
• Maintain and update filing systems, both physical and digital.
• Handle incoming and outgoing mail and communications.
• Coordinate meetings, including venue booking, catering, and agenda preparation.
• Manage office supplies inventory and place orders as needed.
• Assist with basic bookkeeping and expense tracking.
• Greet visitors and provide general information and assistance.
• Support other administrative staff and contribute to team efficiency.

Requirements

• Proven experience in an administrative support role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Effective written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively in a busy environment.
• Detail-oriented with a high level of accuracy.
• Proactive problem-solving skills.
• Ability to work independently and collaboratively as part of a team.
• Discretion in handling confidential information.
• A relevant certificate or diploma in administration or a related field is advantageous.

Benefits

Our client offers a competitive salary package commensurate with experience and skills. Comprehensive health benefits, including medical and dental coverage, are provided. Opportunities for professional development and training to enhance administrative expertise. A positive and collaborative work culture that values employee contributions. Convenient office location in Klerksdorp, North West . Generous annual leave and other paid time off. Our client is committed to fostering employee well-being and professional growth. Be part of a supportive team dedicated to operational excellence. Potential for career advancement within the organization based on performance.