Senior Administrative Assistant

Placements24; Stellenbosch; Hybrid; ZAR 300,000 - 520,000; Full time

Benefits offered by this job

Medical aid

Retirement fund

Hybrid work model

Professional development

Job summary

Placements24 is seeking a Senior Administrative Assistant in Stellenbosch, Western Cape, to support the management team. The role demands top organizational skills, the ability to juggle multiple priorities, and a proactive, professional demeanor.

You will manage calendars, coordinate travel, prepare documents, and mentor junior admin staff. The position offers hybrid work in a dynamic Cape Winelands environment and opportunities for growth.

Qualifications

• Advanced proficiency in MS Word, Excel, PowerPoint, Outlook.
• Ability to manage complex executive calendars and travel arrangements.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate executive calendars, meetings, and travel arrangements.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Organize meetings with agendas, minutes, and action items.
• Handle confidential information with discretion and integrity.
• Manage travel logistics, including flights and accommodations.
• Serve as contact for internal and external inquiries.

Skills

MS Office proficiency

Calendar management

Travel coordination

Meeting planning

Discretion & confidentiality

Independent work

Education

Relevant tertiary qualification

Tools

Project management tools

Job description

About the Role

Our client, a well-respected entity in Stellenbosch, Western Cape , is seeking a highly experienced and proactive Senior Administrative Assistant to provide comprehensive support to their management team. This role requires exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be adept at handling complex administrative tasks, anticipating needs, and ensuring the smooth operation of the office. You will play a vital role in supporting executives and contributing to the overall efficiency of the organization. This is a fantastic opportunity to advance your administrative career in the heart of the Cape Winelands. We are looking for a self-starter with a professional demeanor and strong problem-solving capabilities. Your expertise will be instrumental in maintaining high standards of administrative support.

Key Responsibilities

• Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Organize and facilitate meetings, including preparing agendas, taking minutes, and distributing action items.
• Handle confidential information with the utmost discretion and integrity.
• Manage travel logistics, including booking flights, accommodation, and creating detailed itineraries.
• Serve as a primary point of contact for internal and external inquiries, directing them appropriately.
• Assist with expense reporting and budget tracking for the executive office.
• Maintain organized filing systems, both digital and physical, ensuring easy retrieval of information.
• Provide general administrative support, including managing correspondence and supplies.
• Oversee and mentor junior administrative staff when required.

Requirements

• Proven experience as a Senior Administrative Assistant or in a similar high-level support role.
• Exceptional organizational and time-management skills, with a demonstrated ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• A high degree of professionalism, discretion, and confidentiality.
• Ability to work independently with minimal supervision.
• Experience within the Western Cape , particularly Stellenbosch , is advantageous.
• A relevant tertiary qualification is highly desirable.

Benefits

• Our client offers a competitive salary package commensurate with experience, along with a comprehensive benefits plan that includes medical aid and a retirement fund.
• The hybrid work model promotes a healthy work-life balance.
• Employees benefit from opportunities for professional development and continuous learning.
• Working in the scenic environment of Stellenbosch offers a unique lifestyle.
• Join a company that values its employees and fosters a collaborative and supportive work culture.
• Potential for annual bonuses and career advancement opportunities exist for high performers.
• We are committed to providing a work environment that encourages growth, innovation, and employee well-being.
• Ample paid time off and access to company wellness programs are provided.