Administrative Assistant II

Placements24; Stellenbosch; On-site; ZAR 201,000 - 312,000; Part time

Benefits offered by this job

Competitive contractor rate

Valuable experience with a reputable公司

Exposure to diverse administrative挑战

Collaborative team environment

Contributi on to significant projects

Job summary

Placements24 is seeking an organized Administrative Assistant II for a contract position based in Stellenbosch, Western Cape. You will provide comprehensive administrative support to a busy department, manage schedules, coordinate meetings, and maintain records in a fast-paced environment.

The ideal candidate will have strong communication skills, attention to detail, and the ability to multitask. The role requires on-site work in Stellenbosch and offers a competitive contractor rate within a

Qualifications

• Proven experience as Administrative Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Must be available to work on-site in Stellenbosch, Western Cape.

Responsibilities

• Manage and coordinate executive calendars, including scheduling appointments and meetings.
• Prepare and edit correspondence, reports, and presentations.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Organize and maintain filing systems, both physical and digital.
• Arrange travel plans and accommodations for staff as needed.
• Coordinate logistics for internal and external meetings and events.
• Assist with data entry and the maintenance of databases.
• Provide general administrative support to team members.
• Manage office supplies and ensure necessary equipment is maintained.
• Act as a liaison between departments and external parties.

Skills

Microsoft Office Suite

Organizational skills

Written and verbal communication

Multitasking

Discretion with confidential info

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly organized and proactive Administrative Assistant II for a contract position based in Stellenbosch, Western Cape. This role will involve providing comprehensive administrative support to a busy department, ensuring the smooth execution of daily tasks and projects. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and maintaining essential records. The ideal candidate will have a strong understanding of general office procedures, excellent communication skills, and a keen eye for detail. This is an excellent opportunity for an experienced administrative professional looking to contribute their skills to a reputable organization within Stellenbosch. We are looking for someone who is reliable, efficient, and can quickly integrate into our team, contributing to our operational success. Your presence in the office will be crucial for effective collaboration and task execution.

Key Responsibilities

• Manage and coordinate executive calendars, including scheduling appointments and meetings.
• Prepare and edit correspondence, reports, and presentations.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Organize and maintain filing systems, both physical and digital.
• Arrange travel plans and accommodations for staff as needed.
• Coordinate logistics for internal and external meetings and events.
• Assist with data entry and the maintenance of databases.
• Provide general administrative support to team members.
• Manage office supplies and ensure necessary equipment is maintained.
• Act as a liaison between departments and external parties.

Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively.
• Discretion in handling confidential information.
• Must be available to work on-site in Stellenbosch, Western Cape.
• High school diploma or equivalent; further education or certifications are a plus.
• Adaptability and a willingness to take on new tasks.
• Ability to work effectively within a team environment.

Benefits

• Competitive contractor rate.
• Opportunity to gain valuable experience with a reputable company.
• Exposure to diverse administrative challenges.
• Collaborative team environment.
• Contribution to significant projects.