Administrative Specialist - Operations Support

Placements24; Soweto; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Medical aid

Pension fund

Career progression opportunities

Job summary

Placements24 in Soweto, Gauteng, is seeking an Administrative Specialist to support the operations team with daily tasks, documentation, and communications.

The role requires strong organizational abilities, attention to detail, and proficiency in Microsoft Office; you will help manage records, coordinate meetings, onboarding, and ensure adherence to policies. Competitive salary and benefits include medical aid and pension fund.

Qualifications

• Experience in an administrative role, preferably within financial services or a related sector.
• Strong organizational skills and time management abilities; capacity to multi-task.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Discretion in handling confidential information.

Responsibilities

• Provide comprehensive administrative support to the operations department.
• Manage schedules and coordinate meetings.
• Handle incoming/outgoing correspondence for timely communication.
• Maintain and update operational records, databases, and filing systems accurately.
• Prepare reports, presentations, and documents for the operations team.
• Assist with coordination of operational projects and initiatives.
• Manage office supplies, equipment, and the office environment.
• Liaise with internal departments and external stakeholders as needed.
• Support onboarding of new team members in operations.

Skills

Organizational skills

Time management

Communication skills

Problem-solving

Education

Administration qualification

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

About the Role

Our client, a prominent financial services institution, is seeking a detail-oriented and proactive Administrative Specialist to provide crucial support to their operations team in Soweto, Gauteng . This role is essential for ensuring the smooth and efficient functioning of daily operations by managing administrative tasks, coordinating communications, and maintaining accurate records. The ideal candidate will possess strong organizational abilities, excellent communication skills, and a meticulous approach to their work. You will be a key player in facilitating operational workflows, managing documentation, and providing general administrative assistance to a busy team. This is an excellent opportunity for a dedicated professional to contribute to a vital sector and grow their career within a reputable organization.

Key Responsibilities

• Provide comprehensive administrative support to the operations department, including managing schedules and coordinating meetings.
• Handle incoming and outgoing correspondence, ensuring timely and accurate communication flow.
• Maintain and update operational records, databases, and filing systems with a high degree of accuracy.
• Prepare reports, presentations, and other documents as required by the operations team.
• Assist with the coordination of operational projects and initiatives.
• Manage office supplies, equipment, and ensure the smooth running of the office environment.
• Liaise with internal departments and external stakeholders as needed.
• Support the onboarding process for new team members within the operations department.
• Ensure adherence to company policies and procedures in all administrative tasks.

Requirements

• Previous experience in an administrative role, preferably within the financial services or a related sector.
• Strong organizational skills and excellent time management abilities, with a capacity to manage multiple tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Effective written and verbal communication skills, with a keen eye for detail.
• A proactive and problem-solving attitude, with the ability to work independently and as part of a team.
• Discretion in handling confidential information.
• Ability to adapt to changing priorities and work effectively in a fast-paced environment.
• A relevant qualification in Administration or a related field is advantageous.

Benefits

Our client offers a competitive salary and a comprehensive benefits package, including medical aid and pension fund. Employees based in Soweto, Gauteng benefit from working within a stable and supportive organizational structure, with clear opportunities for professional development and career progression. This role provides the chance to gain valuable experience in the financial services industry. Join a team committed to operational excellence and customer satisfaction. Be an integral part of a respected institution.