Administrative Assistant

Placements24; Mtubatuba Local Municipality; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Annual bonus

Training

Professional growth

Friendly team

Office-based role in Richards Bay

Job summary

Placements24 in Richards Bay, KwaZulu-Natal is seeking a detail-oriented Administrative Assistant to support daily operations and ensure efficient office workflows. You will manage correspondence, coordinate meetings, prepare reports, and assist with onboarding, while maintaining accurate records and a tidy workspace.

The ideal candidate is highly organized with strong communication skills, proficient in Microsoft Office, and able to multitask in a busy team environment.

Qualifications

• Proven experience as Administrative Assistant or similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Ability to work independently and as part of a team.
• High attention to detail and accuracy.
• Good problem-solving abilities.
• Professional demeanor and positive attitude.

Responsibilities

• Provide comprehensive administrative support to the team, including managing correspondence, emails, and phone calls.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and update office records, databases, and filing systems.
• Prepare documents, reports, and presentations as required.
• Manage office supplies and ensure a well-organized and tidy workspace.
• Assist with the onboarding process for new employees.
• Handle general inquiries from staff and external visitors.
• Support the coordination of internal and external events.
• Ensure the smooth operation of office equipment and systems.
• Adhere to all company policies and procedures, maintaining confidentiality at all times.

Skills

MS Office

Organizational skills

Communication

Time management

Multitasking

Team player

Attention to detail

Problem solving

Confidentiality

Professional demeanor

Education

Diploma in Administration

Office management certification

Tools

Office management software

Job description

About the Role

Our client is seeking a detail-oriented and proactive Administrative Assistant to support daily operations in their Richards Bay, KwaZulu-Natal office. This role is crucial for maintaining efficiency and providing essential administrative support to the team. The ideal candidate will be a highly organized individual with excellent communication skills and a strong ability to multitask. You will be responsible for a wide range of administrative tasks, ensuring that all office procedures are carried out smoothly and efficiently. This is an excellent opportunity to join a growing company and contribute to its success in a key administrative capacity.

Key Responsibilities

• Provide comprehensive administrative support to the team, including managing correspondence, emails, and phone calls.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and update office records, databases, and filing systems.
• Prepare documents, reports, and presentations as required.
• Manage office supplies and ensure a well-organized and tidy workspace.
• Assist with the onboarding process for new employees.
• Handle general inquiries from staff and external visitors.
• Support the coordination of internal and external events.
• Ensure the smooth operation of office equipment and systems.
• Adhere to all company policies and procedures, maintaining confidentiality at all times.

Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High attention to detail and accuracy.
• Good problem-solving abilities.
• Professional demeanor and positive attitude.
• A relevant qualification in administration or business is a plus.
• Familiarity with office management software is an advantage.

Benefits

• Competitive annual salary.
• Stable employment in a supportive work environment located in Richards Bay, KwaZulu-Natal .
• Opportunities for skill development and professional growth.
• Contribution to medical aid and a provident fund.
• Annual performance-based bonus.
• A friendly and collaborative team atmosphere.
• Company-provided training.