Administrative Specialist

Placements24; Richards Bay; On-site; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Health benefits

Training opportunities

Retirement fund contributions

Job summary

Placements24 is seeking an Administrative Specialist to join our client in Richards Bay. The role provides essential administrative support across departments, handling document management, scheduling, correspondence, and project coordination in a busy environment.

The ideal candidate is highly organized with strong problem-solving, communications, and the ability to manage multiple priorities independently.

Qualifications

• Minimum of 3 years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and meticulous attention to detail.
• Strong verbal and written communication skills.
• Ability to work independently and manage multiple priorities effectively in a fast-paced setting.

Responsibilities

• Manage and maintain accurate records, databases, and filing systems for various departments.
• Coordinate meetings, prepare agendas, take minutes, and track action items to completion.
• Handle correspondence, including drafting emails, letters, and reports with a high degree of accuracy.
• Provide support for onboarding new employees and assist with HR-related administrative tasks.
• Manage office inventory and coordinate with vendors for supplies and equipment maintenance.

Skills

Microsoft Office Suite

Communication skills

Organizational skills

Time management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

About the Role

Our client is seeking a dedicated and efficient Administrative Specialist to join their team in Richards Bay . This role is essential for providing comprehensive administrative support to multiple departments, ensuring the smooth execution of daily operations. You will manage a variety of tasks, including document management, scheduling, communication, and support for various projects. The ideal candidate is highly organized, possesses excellent problem-solving skills, and thrives in a busy, professional environment. Your contribution will be vital in maintaining operational efficiency and supporting the company's strategic objectives.

Key Responsibilities

• Manage and maintain accurate records, databases, and filing systems for various departments.
• Coordinate meetings, prepare agendas, take minutes, and track action items to completion.
• Handle correspondence, including drafting emails, letters, and reports with a high degree of accuracy.
• Provide support for onboarding new employees and assist with HR-related administrative tasks.
• Manage office inventory and coordinate with vendors for supplies and equipment maintenance.

Requirements

• Minimum of 3 years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent organizational skills and meticulous attention to detail.
• Strong verbal and written communication skills.
• Ability to work independently and manage multiple priorities effectively in a fast-paced setting.

Benefits

• Competitive salary package commensurate with experience.
• Comprehensive health and wellness benefits.
• Opportunities for ongoing training and skill development.
• A stable and supportive work environment within a reputable organization.
• Contribution to a retirement fund and other statutory benefits.