Administrative Support Specialist

Placements24; Vereeniging; Hybrid; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work

Medical benefits

Retirement benefits

Professional growth

Job summary

Placements24 seeks an Administrative Support Specialist to assist multiple departments at our Vereeniging office, with a blend of on-site and remote work. You will handle data entry, scheduling, document formatting, and correspondence in a fast-paced environment, ensuring accuracy and timely completion.

A proactive, organized professional will thrive in this role. The ideal candidate has a high school diploma, experience in administrative support, and strong MS Office skills, with excellent

Qualifications

• High school diploma or equivalent; administrative certifications are a plus.
• Prior experience in an Administrative Support or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
• Strong organizational abilities and meticulous attention to detail.

Responsibilities

• Provide diverse administrative support, including data entry, document management, and correspondence handling.
• Assist in scheduling appointments, coordinating meetings, and managing calendars for team members.
• Prepare and format reports, presentations, and other essential documents.
• Manage incoming and outgoing mail and deliveries, directing them to the appropriate personnel.
• Maintain organized and up-to-date filing systems, both digital and physical.
• Offer assistance with travel arrangements and expense reporting when required.

Skills

Data entry

Calendar management

Document management

Communication skills

Organizational skills

Attention to detail

Interpersonal skills

Education

High school diploma or equivalent

Administrative certifications (plus)

Tools

Microsoft Office Suite

Outlook

Excel

Job description

About the Role

Our client is seeking a reliable and efficient Administrative Support Specialist to contribute to the smooth functioning of their office in Vereeniging . This hybrid role will involve providing comprehensive administrative assistance to various departments, ensuring that daily tasks are completed accurately and on time. The ideal candidate is proactive, highly organized, and possesses strong interpersonal skills, ready to support a busy team in a dynamic environment. This position offers a blend of on-site and remote work, providing flexibility while maintaining crucial team collaboration.

Key Responsibilities

• Provide diverse administrative support, including data entry, document management, and correspondence handling.
• Assist in scheduling appointments, coordinating meetings, and managing calendars for team members.
• Prepare and format reports, presentations, and other essential documents.
• Manage incoming and outgoing mail and deliveries, directing them to the appropriate personnel.
• Maintain organized and up-to-date filing systems, both digital and physical.
• Offer assistance with travel arrangements and expense reporting when required.

Requirements

• High school diploma or equivalent; administrative certifications are a plus.
• Previous experience in an Administrative Support or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
• Strong organizational abilities and meticulous attention to detail.
• Effective communication and interpersonal skills for interacting with colleagues and clients.
• Ability to manage tasks efficiently and meet deadlines, both remotely and on-site.

Benefits

• Competitive salary based on skills and experience.
• Hybrid work arrangement offering flexibility.
• Comprehensive medical and retirement benefits.
• Opportunities for skill enhancement and professional growth.
• A supportive and collaborative team environment in Vereeniging .