Administrative Assistant - Operations

Placements24; Bloemfontein; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Health insurance

Retirement savings plan

Paid training and development

Job summary

Placements24 is seeking a dependable Administrative Assistant to join its Operations team in Bloemfontein. This role supports the department by coordinating schedules, logistics, and routine admin tasks to keep workflows smooth.

The ideal candidate is highly organized, detail-oriented and capable of multitasking in a fast-paced environment, with strong communication and proficiency in Excel.

Qualifications

• Proven experience as an Administrative Assistant
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite, especially Excel
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive data

Responsibilities

• Provide direct administrative support to the Operations Manager and team members
• Manage and organize departmental files, records, and documentation
• Schedule operational meetings, prepare agendas, and take minutes
• Coordinate the logistics for operational activities, including site visits and equipment management
• Assist with the preparation of operational reports and presentations
• Handle incoming and outgoing correspondence, manage phone calls, and direct inquiries appropriately

Job description

About the Role

Our client is looking for a dependable and proactive Administrative Assistant to join their Operations team in Bloemfontein. This role is critical in supporting the operational efficiency of the department by managing schedules, coordinating logistics, and handling essential administrative tasks. The ideal candidate will possess strong organizational skills, excellent attention to detail, and the ability to work effectively in a fast-paced environment. You will be an integral part of ensuring that operational workflows are maintained smoothly and that departmental staff have the support they need to succeed, contributing to the overall productivity and success of the team.

Key Responsibilities

• Provide direct administrative support to the Operations Manager and team members.
• Manage and organize departmental files, records, and documentation, ensuring accuracy and accessibility.
• Schedule operational meetings, prepare agendas, and take minutes as required.
• Coordinate the logistics for operational activities, including site visits and equipment management.
• Assist with the preparation of operational reports and presentations.
• Handle incoming and outgoing correspondence, manage phone calls, and direct inquiries appropriately.

Requirements

• Proven experience as an Administrative Assistant, preferably in an operations or logistics environment.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite, especially Excel for data management.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive operational data.

Benefits

• Competitive salary and standard employment benefits.
• Health insurance and retirement savings plan.
• Paid training and development opportunities.
• A stable work environment within a reputable organization in Bloemfontein.
• Team-building activities and social events.