Administrative Projects Coordinator

Placements24; LegKraal Gate; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Hybrid work model

Competitive rate

Diverse projects

Professional growth

Contract extension possible

Supportive team

Job summary

Placements24 seeks an Administrative Projects Coordinator for a contract role based in Mahikeng, North West. The position blends on-site collaboration with remote flexibility to support multiple client projects, ensuring documents, schedules, and communications are well organized.

You will manage project documentation, coordinate meetings, track progress, prepare reports and assist with proposals and travel arrangements, thriving in a fast-paced consulting environment.

Qualifications

• A minimum of 4 years of experience in an administrative or project coordination role.
• Proven ability to support multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently and in a hybrid environment.

Responsibilities

• Coordinate administrative aspects of multiple client projects, ensuring deadlines are met.
• Manage project schedules, including booking meetings, calls, and site visits.
• Prepare and distribute project-related documents, reports, and presentations.
• Maintain organized project filing systems, both physical and digital.
• Facilitate communication between project managers, team members, and clients.
• Track project progress and identify potential administrative roadblocks.
• Assist with preparation of proposals and client deliverables.
• Process project-related invoices and expense reports.
• Manage travel arrangements for project teams.
• Provide general administrative support to the consulting team.

Skills

Organizational skills

Communication skills

MS Office suite

Project management tools (Asana, Trell

Independent & hybrid work

Tools

Asana

Trello

Microsoft Office

Job description

About the Role

Our client, a progressive consulting firm specializing in business development and strategy, is seeking a skilled Administrative Projects Coordinator to support their team on a contract basis. This role is integral to ensuring the successful execution of client projects by providing robust administrative and logistical support. Based in Mahikeng, North West , this position offers a hybrid work arrangement, combining on-site collaboration with remote flexibility. The ideal candidate will possess excellent organizational skills, a proactive approach, and the ability to manage multiple project streams simultaneously. You will be responsible for coordinating project documentation, scheduling meetings, tracking progress, and facilitating communication between project teams and clients. We are looking for an individual who is detail-oriented, resourceful, and adept at working in a fast-paced project environment. This is an excellent opportunity for an experienced administrative professional looking for a challenging and rewarding contract role within a reputable firm that values efficiency and client success. Your contribution will be vital to delivering high-quality project outcomes.

Key Responsibilities

• Coordinate administrative aspects of multiple client projects, ensuring deadlines are met.
• Manage project schedules, including booking meetings, calls, and site visits.
• Prepare and distribute project-related documents, reports, and presentations.
• Maintain organized project filing systems, both physical and digital.
• Facilitate communication between project managers, team members, and clients.
• Track project progress and identify potential administrative roadblocks.
• Assist with the preparation of project proposals and client deliverables.
• Process project-related invoices and expense reports.
• Manage travel arrangements for project teams.
• Provide general administrative support to the consulting team as needed.

Requirements

• A minimum of 4 years of experience in an administrative or project coordination role.
• Proven experience supporting multiple projects simultaneously.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello).
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a hybrid work environment.
• Resourceful and proactive in problem-solving.
• Experience in a consulting or professional services environment is a plus.
• Must be based in or willing to work from Mahikeng, North West , with a hybrid work setup.

Benefits

• Competitive contract rate based on experience.
• Hybrid work model offering flexibility.
• Opportunity to work on diverse and challenging projects.
• Exposure to a dynamic consulting environment.
• Potential for contract extension based on performance.
• Gain valuable project management experience in Mahikeng .
• Collaborative and supportive team atmosphere.