Administrative Coordinator II

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 83,000 - 124,000; Full time

Benefits offered by this job

Flexible remote work

Remote tools provided

Contract extension potential

Job summary

WhatJobs Direct is seeking an Administrative Coordinator II to provide essential administrative support for multiple projects. The role is contract-based and fully remote, with the option to work from anywhere within the Nelspruit region or beyond.

Ideal candidates are self-motivated, detail-oriented, and capable of managing diverse duties, including document preparation, scheduling, invoicing, and communications. Prior contractor experience is a plus.

Qualifications

• High school diploma or equivalent; further education in administration is a plus.
• 4+ years of experience in an administrative or coordination role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and manage time effectively in a remote setting.
• Experience with online collaboration tools (Zoom, Slack, Teams).
• Ability to work independently and meet deadlines reliably.
• A proactive and problem-solving approach.
• Prior contractor experience is beneficial.

Responsibilities

• Provide administrative support to project teams and department heads.
• Coordinate schedules, appointments, and virtual meetings.
• Manage digital filing systems and maintain accurate records.
• Assist in the preparation and formatting of documents, reports, and presentations.
• Handle internal and external communications via email and phone.
• Process invoices, expense reports, and other financial documentation.
• Liaise with internal teams and external vendors as required.
• Maintain an inventory of office supplies and ensure timely replenishment for remote workers.
• Assist with onboarding administrative tasks for new contractors.
• Proactively identify and suggest improvements to administrative processes in a remote context.

Skills

MS Office

Google Workspace

Zoom/Slack/Teams

Organization

Communication

Multitasking

Remote work

Independent

Contractor experience

Problem solving

Education

High school diploma

Administration education bonus

Tools

Microsoft Office Suite

Google Workspace

Job description

About the Role

Our client, WhatJobs Direct, a leader in connecting talent with opportunity, is seeking a proactive and organized Administrative Coordinator II to join their expanding team. This is a contract position focused on providing essential administrative support to facilitate the smooth operation of our various projects and departments. The role demands excellent organizational abilities, proficiency in digital tools, and a strong commitment to task completion. This role is fully remote, offering the flexibility to work from anywhere within **Nelspruit** or beyond. We are looking for an individual who is self-motivated, detail-oriented, and capable of managing a variety of administrative duties efficiently. If you thrive in a remote setting and have a knack for administrative coordination, this is an excellent opportunity.

Key Responsibilities

• Provide administrative support to project teams and department heads.
• Coordinate schedules, appointments, and virtual meetings.
• Manage digital filing systems and maintain accurate records.
• Assist in the preparation and formatting of documents, reports, and presentations.
• Handle internal and external communications via email and phone.
• Process invoices, expense reports, and other financial documentation.
• Liaise with internal teams and external vendors as required.
• Maintain an inventory of office supplies and ensure timely replenishment for remote workers.
• Assist with onboarding administrative tasks for new contractors.
• Proactively identify and suggest improvements to administrative processes in a remote context.

Requirements

• High school diploma or equivalent; further education in administration is a plus.
• Minimum of 4 years of experience in an administrative or coordination role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and manage time effectively in a remote setting.
• Experience with online collaboration tools (e.g., Zoom, Slack, Teams).
• Ability to work independently and meet deadlines reliably.
• A proactive and problem-solving approach.
• Prior experience as a contractor or supporting contract roles is beneficial.

Benefits

• Competitive hourly rate/contract pay.
• Flexible remote work arrangement.
• Opportunity to gain experience with a reputable organization.
• Potential for contract extension based on performance.
• Exposure to diverse projects and teams.
• Supportive virtual team environment.
• Access to necessary remote work tools and platforms.
• Contribution towards specific project-related expenses.
• Opportunity to be part of innovative projects.
• Work from anywhere within **Nelspruit** region or remotely.