Senior Administrative Coordinator - Project Support

Placements24; Rustenburg; Hybrid; ZAR 300,000 - 500,000; Full time

Benefits offered by this job

Salary package

Hybrid work model

Professional development

Career advancement

Exposure to diverse projects

Job summary

Placements24 is seeking a Senior Administrative Coordinator in Rustenburg, North West. This role provides high-level administrative and project support, managing schedules, coordinating across teams, and preparing documentation in a fast-paced environment.

The ideal candidate has 5+ years in administration or project coordination, exceptional organizational skills, and the ability to multitask. A hybrid work model is offered in the Rustenburg area, with opportunities for growth and exposure to

Qualifications

• 5+ years in an administrative or project coordination role.
• Excellent calendar management and multitasking abilities.
• Strong written and verbal communication and interpersonal skills.
• Ability to work independently with minimal supervision and in a team.

Responsibilities

• Provide advanced administrative and logistical support for multiple projects.
• Coordinate project timelines, milestones, and resources to meet deadlines.
• Manage complex calendars, schedule meetings, and arrange travel for teams and senior management.
• Prepare and edit project documents, reports, and presentations with accuracy.
• Serve as main contact for project inquiries, coordinating across departments and partners.
• Maintain project documentation, databases and filing systems.
• Assist in budgeting and expense tracking for projects.
• Facilitate team meetings: agendas, minutes, follow-ups.
• Onboard new team members with essential information and resources.
• Contribute to continuous improvement of administrative processes and workflows.

Skills

Advanced MS Office

Project coordination

Time management

Communication skills

Problem solving

Education

Relevant tertiary qualification

Tools

Microsoft Office Suite

Project management software

Job description

About the Role

Our client, a leader in their industry, has an immediate opening for a Senior Administrative Coordinator in Rustenburg , North West. This vital role provides high-level administrative and project support to a busy department, ensuring seamless coordination and efficient workflow. The ideal candidate will be a seasoned professional with exceptional organizational skills, the ability to multitask effectively, and a proactive approach to problem-solving. You will be instrumental in managing schedules, coordinating projects, preparing documentation, and liaising with various stakeholders. This position offers a unique opportunity to work within a dynamic team and contribute significantly to key projects, all while enjoying the benefits of a hybrid work arrangement in the Rustenburg area. We are looking for an individual who thrives in a fast-paced environment and possesses a strong understanding of complex administrative processes. Join our client and make a tangible impact in a role that demands excellence and offers substantial professional growth in the North West province.

Key Responsibilities

• Provide advanced administrative and logistical support for multiple projects simultaneously.
• Coordinate project timelines, milestones, and resources, ensuring deadlines are met.
• Manage complex calendars, schedule meetings, and arrange travel for project teams and senior management.
• Prepare and edit project-related documents, reports, presentations, and correspondence with a high degree of accuracy.
• Serve as a primary point of contact for project inquiries, coordinating communication between internal departments and external partners.
• Maintain and organize project documentation, databases, and filing systems.
• Assist in the preparation of project budgets and track expenses.
• Facilitate team meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Onboard new team members by providing necessary administrative information and resources.
• Contribute to the continuous improvement of administrative processes and project management workflows.

Requirements

• Extensive experience (5+ years) in an administrative or project coordination role, preferably in a similar industry.
• Proven ability to manage complex schedules and coordinate multiple projects.
• Exceptional organizational, multitasking, and time-management skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
• Excellent written and verbal communication and interpersonal skills.
• Strong problem-solving abilities and a proactive, results-oriented mindset.
• Ability to work independently with minimal supervision and as a collaborative team member.
• Discretion and a high level of confidentiality are essential.
• Relevant tertiary qualification is an advantage.
• Comfortable with a hybrid work model based in Rustenburg , North West.

Benefits

• Attractive salary package reflecting senior responsibilities.
• Hybrid work model offering flexibility for work-life balance.
• Opportunities for professional development and career advancement.
• A challenging and rewarding role in a progressive organization in Rustenburg .
• Exposure to diverse and impactful projects.
• Collaborative and supportive team culture.