Administrative Coordinator - Projects

Placements24; Mossel Bay; Hybrid; ZAR 134,000 - 201,000; Part time

Benefits offered by this job

Hybrid work arrangement

Job summary

Placements24 is seeking an Administrative Coordinator to support the project management team in Mossel Bay, Western Cape. This hybrid role blends in-office collaboration with remote work to ensure timely project execution and well-organized administration.

The ideal candidate is highly organized, proactive, and communicates effectively with stakeholders. You will manage schedules, documentation, travel, and vendor coordination while contributing to process improvements across diverse projects.

Qualifications

• Experience in an administrative role, preferably supporting project teams.
• Proficiency in Word, Excel, PowerPoint, Outlook; project software a plus.
• Strong organization and deadline management.
• Excellent written and verbal communication.
• Hybrid work environment experience.

Responsibilities

• Provide comprehensive administrative support to the project management team.
• Assist in coordinating project schedules, meetings, and documentation.
• Prepare and manage project-related correspondence, reports, and presentations.
• Maintain project files, records, and databases, ensuring accuracy and accessibility.
• Facilitate communication between project team members and stakeholders.
• Assist with the procurement of project resources and vendor coordination.
• Track project progress and flag any potential delays or issues.
• Organize project-related events and workshops, both virtual and in-person.
• Manage travel arrangements and expense claims for project personnel.
• Contribute to the continuous improvement of project administrative processes.

Skills

Organizational skills

Communication skills

Proactive attitude

Independent work

Tools

Microsoft Office

Asana

Trello

Job description

About the Role

Our client, a dynamic enterprise focused on (Specific Industry Focus), is seeking a motivated Administrative Coordinator to support their project management team in Mossel Bay, Western Cape . This role is crucial for ensuring the smooth execution of various project timelines and administrative functions. The ideal candidate will be highly organized, proactive, and possess excellent communication and interpersonal skills. This is an excellent opportunity for an administrative professional to gain exposure to project environments and contribute to impactful initiatives. We are looking for an individual who can effectively manage multiple priorities and thrives in a collaborative setting. This hybrid position offers flexibility, allowing for a balance between essential in-office collaboration and remote work. Your dedication will be key to supporting the success of our client's diverse project portfolio.

Key Responsibilities

• Provide comprehensive administrative support to the project management team.
• Assist in coordinating project schedules, meetings, and documentation.
• Prepare and manage project‑related correspondence, reports, and presentations.
• Maintain project files, records, and databases, ensuring accuracy and accessibility.
• Facilitate communication between project team members and stakeholders.
• Assist with the procurement of project resources and vendor coordination.
• Track project progress and flag any potential delays or issues.
• Organize project‑related events and workshops, both virtual and in‑person.
• Manage travel arrangements and expense claims for project personnel.
• Contribute to the continuous improvement of project administrative processes.

Requirements

• Previous experience in an administrative role, preferably supporting project teams.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello) is a plus.
• Strong organizational skills and the ability to manage multiple tasks and deadlines effectively.
• Excellent written and verbal communication skills.
• Proactive attitude with strong problem‑solving capabilities.
• Ability to work independently and collaboratively in a hybrid environment.
• Discretion and ability to handle confidential project information.
• A background in project administration or coordination is highly desirable.
• Familiarity with the (Specific Industry Focus) sector is an advantage.
• Must be comfortable working in a hybrid capacity in the Mossel Bay, Western Cape area.

Benefits

• Competitive contractor rate commensurate with experience.
• Opportunity to work on diverse and challenging projects.
• Gain valuable experience in project coordination and management.
• Flexible hybrid work arrangement.
• Be part of a reputable organization known for its innovation in Mossel Bay, Western Cape .
• Potential for contract extension based on performance and project needs.
• Exposure to cutting‑edge industry practices.