Operations Administrative Specialist

Placements24; Sandton; Hybrid; ZAR 260,000 - 340,000; Full time

Benefits offered by this job

Hybrid work model

Sandton-based organization

Professional development and training

Job summary

Placements24 in Sandton, Gauteng, seeks an Operations Administrative Specialist to streamline daily operations, support teams, and bridge strategic planning with execution. The role blends in-office collaboration with remote flexibility in a dynamic Sandton-based environment.

Ideal candidates will multitask, show strong organizational skills, and possess keen attention to detail. Proficiency with MS Office and data management is essential, with project coordination experience a plus.

Qualifications

• Proven experience in an administrative or operational support role.
• Excellent organizational and time-management skills, with a strong ability to prioritize.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and accuracy in data management.
• Effective written and verbal communication skills.
• Ability to work effectively both independently and as part of a team.

Responsibilities

• Provide comprehensive administrative support to the operations team, including managing schedules and coordinating meetings.
• Assist in the preparation of operational reports, presentations, and documentation.
• Track and manage operational data, ensuring accuracy and timely updates in relevant systems.
• Coordinate logistics for operational activities, including resource allocation and supplier liaison.
• Maintain organized filing systems for operational documents, both physical and digital.
• Support the implementation of operational improvements and initiatives.
• Facilitate communication between operational teams and other departments.
• Manage office supplies and equipment for the operations department.

Skills

Organizational skills

Time management

Attention to detail

Written & verbal communication

Teamwork

Data management

Multitasking

Education

National Certificate/Diploma in Administration

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a leading entity in Sandton, Gauteng, is looking for a meticulous and proactive Operations Administrative Specialist to support its operational teams. This role is essential for streamlining daily operations, ensuring efficient workflows, and providing critical administrative support. The ideal candidate will be adept at multitasking, possess strong organizational skills, and demonstrate a keen eye for detail. You will be instrumental in managing various administrative tasks that contribute to the smooth running of the operations department, bridging the gap between strategic planning and daily execution. This hybrid role offers a blend of in-office collaboration and remote flexibility, ideal for an individual who thrives in a structured yet adaptable work environment within the vibrant business hub of Sandton.

Key Responsibilities

• Provide comprehensive administrative support to the operations team, including managing schedules and coordinating meetings.
• Assist in the preparation of operational reports, presentations, and documentation.
• Track and manage operational data, ensuring accuracy and timely updates in relevant systems.
• Coordinate logistics for operational activities, including resource allocation and supplier liaison.
• Maintain organized filing systems for operational documents, both physical and digital.
• Support the implementation of operational improvements and initiatives.
• Facilitate communication between operational teams and other departments.
• Manage office supplies and equipment for the operations department.
• Assist with ad-hoc projects and tasks as directed by operations management.

Requirements

• Proven experience in an administrative or operational support role.
• Excellent organizational and time-management skills, with a strong ability to prioritize.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and accuracy in data management.
• Effective written and verbal communication skills.
• Ability to work effectively both independently and as part of a team.
• Experience with project coordination or support is a plus.
• Familiarity with operational processes is advantageous.
• A National Certificate or Diploma in Administration or a related field is preferred.

Benefits

• Competitive salary and performance-based incentives.
• Hybrid work model offering flexibility.
• Opportunity to work in a dynamic Sandton-based organization.
• Professional development and training programs.
• Collaborative and supportive team atmosphere.