Hybrid Administrative Lead - Operations & Coordination

Placements24; Gqeberha; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Supportive team environment

Leave policies

Job summary

WhatJobs Direct in Port Elizabeth, Eastern Cape, ZA is seeking an Administrative Officer for a hybrid role combining on-site presence with remote work. You will manage correspondence, maintain records, support staff, and contribute to the overall efficiency of the department in a busy environment.

The ideal candidate is proactive with excellent communication and organizational skills, strong attention to detail, and discretion for handling confidential information.

Qualifications

• Proven experience as an Administrative Officer, Senior Administrative Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Effective written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to multitask and prioritize workload efficiently.
• Discretion in handling confidential information.
• Experience with office management software and virtual collaboration tools is an asset.
• Ability to work independently and as part of a team.
• Must be based in or willing to relocate to Port Elizabeth and fulfill hybrid work requirements.

Responsibilities

• Manage and coordinate office administrative procedures and systems.
• Handle incoming and outgoing correspondence, including emails, faxes, and post.
• Maintain and update company records, databases, and filing systems.
• Schedule meetings, appointments, and manage the executive calendar.
• Prepare and proofread documents, reports, memos, and presentations.
• Provide administrative support to staff and management as required.
• Manage office supplies and equipment inventory, processing purchase orders.
• Assist with travel arrangements and accommodation bookings.
• Liaise with internal departments and external stakeholders on administrative matters.
• Ensure the office environment is well-organized and presentable.
• Assist with basic bookkeeping and expense tracking.
• Contribute to process improvements in administrative functions.
• Support event planning and coordination.

Skills

Organizational skills

Time management

Microsoft Office

Communication

Attention to detail

Discretion

Multitasking

Independent worker

Tools

Office management software

Job description

WhatJobs Direct in Port Elizabeth, Eastern Cape, ZA is seeking an Administrative Officer for a hybrid role combining on-site presence with remote work. You will manage correspondence, maintain records, support staff, and contribute to the overall efficiency of the department in a busy environment.

The ideal candidate is proactive with excellent communication and organizational skills, strong attention to detail, and discretion for handling confidential information.