Administrative Officer - NGO

Placements24; LegKraal Gate; On-site; ZAR 200,000 - 320,000; Full time

Benefits offered by this job

Competitive salary and benefits

Professional development and training

Regular working hours and work-life-b平

Mission-driven organization

Job summary

Placements24 is seeking an organized Administrative Officer for a vital non-profit in Mahikeng to manage day-to-day operations and support program staff. You will handle office management, financial administration support, record-keeping, and communications in a mission-driven environment.

The role emphasizes detail-orientation, strong organizational skills, and a commitment to community impact in the North West province.

Qualifications

• Proven experience in an administrative or office management role, preferably within the non-profit sector.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication and interpersonal skills.
• Ability to handle multiple tasks and prioritize effectively in a busy environment.

Responsibilities

• Oversee daily office operations, including managing supplies, equipment, and facilities.
• Provide administrative support to management and program teams, including scheduling meetings and preparing documents.
• Manage incoming and outgoing correspondence, including emails and mail.
• Maintain organized filing systems, both physical and digital, ensuring easy access to information.
• Assist with basic financial administration, such as processing invoices and tracking expenses.
• Coordinate travel arrangements and logistics for staff and visitors as needed.

Skills

Office management

Organizational skills

Time management

Communication skills

Interpersonal skills

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a vital non-profit organization in Mahikeng , is seeking an organized and efficient Administrative Officer to manage its day-to-day operations. This role is essential for ensuring the smooth functioning of the organization, providing crucial support to program staff and management. You will be responsible for a wide range of administrative tasks, including office management, financial administration support, record-keeping, and communications. The ideal candidate is detail-oriented, possesses excellent organizational skills, and has a strong commitment to supporting the mission of a charitable organization, contributing to impactful work in the North West province.

Key Responsibilities

• Oversee daily office operations, including managing supplies, equipment, and facilities.
• Provide administrative support to management and program teams, including scheduling meetings and preparing documents.
• Manage incoming and outgoing correspondence, including emails and mail.
• Maintain organized filing systems, both physical and digital, ensuring easy access to information.
• Assist with basic financial administration, such as processing invoices and tracking expenses.
• Coordinate travel arrangements and logistics for staff and visitors as needed.

Requirements

• Proven experience in an administrative or office management role, preferably within the non-profit sector.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication and interpersonal skills.
• Ability to handle multiple tasks and prioritize effectively in a busy environment.

Benefits

• A stable and supportive work environment within a mission-driven organization.
• Competitive salary and benefits package.
• The opportunity to contribute to meaningful community initiatives in Mahikeng.
• Professional development and training opportunities.
• Regular working hours, contributing to a healthy work-life balance.