Administrative Assistant - Non-Profit Support

Placements24; Upington; Hybrid; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work model

Full-time

Non-profit impact

Professional development

Collaborative environment

Job summary

Placements24 is seeking a highly organized Administrative Assistant to support Upington operations in a hybrid role. You will manage scheduling, communications, filing, and report preparation, while assisting program staff and maintaining office efficiency.

Ideal candidates have experience in administrative roles, strong MS Office skills, and the ability to multitask in a non-profit environment. This full-time position offers hybrid work flexibility and a collaborative team atmosphere.

Qualifications

• Previous experience in an administrative or secretarial role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize tasks, and manage time effectively.
• Experience with basic office management and record-keeping.
• Willingness to learn and adapt to a non-profit environment.

Responsibilities

• Manage daily administrative tasks, including correspondence, scheduling, and filing.
• Answer and direct phone calls, manage email communications, and handle general inquiries.
• Maintain organized and up-to-date electronic and physical filing systems.
• Assist in preparing reports, presentations, and other documents as required.
• Coordinate meeting logistics, including scheduling, room booking, and preparation of materials.
• Provide general support to program staff and management as needed.
• Manage office supplies and ensure the smooth operation of office equipment.

Skills

MS Office proficiency

Organizational skills

Written & verbal communication

Multitasking

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly organized and proactive Administrative Assistant to provide essential support to their operations in Upington . This hybrid role will manage a variety of administrative tasks, ensuring the smooth and efficient functioning of the office and supporting program staff. You will be responsible for scheduling, communication management, record-keeping, and general office upkeep, acting as a key point of contact for inquiries. This is an excellent opportunity for an individual with strong administrative skills to contribute to a meaningful cause, enjoy a flexible work arrangement, and become an integral part of our client's mission.

Key Responsibilities

• Manage daily administrative tasks, including correspondence, scheduling, and filing.
• Answer and direct phone calls, manage email communications, and handle general inquiries.
• Maintain organized and up-to-date electronic and physical filing systems.
• Assist in preparing reports, presentations, and other documents as required.
• Coordinate meeting logistics, including scheduling, room booking, and preparation of materials.
• Provide general support to program staff and management as needed.
• Manage office supplies and ensure the smooth operation of office equipment.

Requirements

• Previous experience in an administrative or secretarial role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize tasks, and manage time effectively.
• Experience with basic office management and record-keeping.
• A willingness to learn and adapt to the needs of a non-profit environment.

Benefits

• Hybrid work model offering flexibility between remote and office-based work.
• Full-time employment with a competitive salary.
• Opportunity to support vital non-profit work.
• Professional development and training opportunities.
• A supportive and collaborative work environment.