Administrative Officer

Placements24; Gqeberha; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Competitive salary

Health insurance and retirement plan

Training and professional development

Stable, supportive work environment in

Port Elizabeth

Job summary

Placements24 is seeking a diligent Administrative Officer for its Port Elizabeth branch. The role focuses on streamlining office procedures, supporting departments, and maintaining accurate records to ensure smooth operations.

You will manage general office operations, coordinate meetings, and handle travel arrangements while maintaining a proactive and detail-oriented approach to tasks and communications.

Qualifications

• Previous experience as an Administrative Officer or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in record-keeping and data entry.
• Ability to work independently and as part of a team in a professional setting.

Responsibilities

• Oversee and manage general office operations, ensuring adherence to company policies and procedures.
• Maintain and update all office records, databases, and filing systems, ensuring accuracy and accessibility.
• Coordinate meetings, appointments, and travel arrangements for staff as needed.
• Manage office supplies inventory and procurement, ensuring cost-effectiveness and availability.
• Provide administrative support to various departments, assisting with correspondence, reports, and presentations.
• Act as a point of contact for internal and external inquiries, providing information and directing communications appropriately.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Teamwork

Independent work

Tools

Word

Excel

Outlook

PowerPoint

Job description

About the Role

Our client is seeking a diligent and proactive Administrative Officer to manage and streamline administrative functions within their Port Elizabeth branch. This role requires a detail-oriented individual who can ensure the efficient operation of office procedures, support departmental activities, and maintain accurate records. You will play a key role in providing essential administrative support, ensuring a smooth workflow, and contributing to a productive work environment through effective organization and communication, working closely with various teams to meet operational objectives.

Key Responsibilities

• Oversee and manage general office operations, ensuring adherence to company policies and procedures.
• Maintain and update all office records, databases, and filing systems, ensuring accuracy and accessibility.
• Coordinate meetings, appointments, and travel arrangements for staff as needed.
• Manage office supplies inventory and procurement, ensuring cost-effectiveness and availability.
• Provide administrative support to various departments, assisting with correspondence, reports, and presentations.
• Act as a point of contact for internal and external inquiries, providing information and directing communications appropriately.

Requirements

• Previous experience as an Administrative Officer or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in record-keeping and data entry.
• Ability to work independently and as part of a team in a professional setting.

Benefits

• Competitive salary based on experience and qualifications.
• Comprehensive health insurance and retirement savings plan.
• Opportunities for ongoing training and professional development.
• A stable and supportive work environment in Port Elizabeth .
• Paid time off and public holidays.