Administrative Assistant - Operations Support

Placements24; Gqeberha; Hybrid; ZAR 150,000 - 190,000; Full time

Benefits offered by this job

Hybrid work arrangement

Health and retirement benefits

Opportunities for skill development

Job summary

Placements24 in Port Elizabeth is seeking a proactive Administrative Assistant to support the operations team. The role involves coordinating logistics, maintaining records, and preparing reports to keep daily workflows efficient.

The ideal candidate is organized, communicates effectively, can multitask in a fast-paced environment, and is comfortable using Microsoft Office. Hybrid work option available and opportunities for professional growth.

Qualifications

• Strong organizational skills with ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills for effective team collaboration.

Responsibilities

• Coordinate operational activities and logistics.
• Maintain records and databases related to operations.
• Prepare reports, documentation, and presentations for operations.
• Manage incoming communications and direct inquiries to the right staff.
• Schedule meetings, appointments, and site visits for the operations team.
• Assist with procurement and inventory management of supplies.

Skills

Organizational skills

Multitasking

MS Office proficiency

Communication skills

Team collaboration

Data entry

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a proactive and detail-oriented Administrative Assistant to provide essential support to their operations team in Port Elizabeth . This role is integral to ensuring the efficient functioning of daily operations by managing a variety of administrative tasks. You will work closely with operational managers and staff, facilitating communication and supporting logistical processes. The ideal candidate is organized, possesses strong multitasking abilities, and is committed to providing reliable support in a dynamic operational environment, contributing to seamless workflows and team productivity.

Key Responsibilities

• Assist with the coordination of operational activities and logistics.
• Maintain accurate records and databases related to operational procedures.
• Prepare reports, documentation, and presentations for the operations department.
• Manage incoming communications and direct inquiries to the appropriate personnel.
• Schedule meetings, appointments, and site visits for the operations team.
• Support the procurement and inventory management of operational supplies.

Requirements

• Previous experience as an Administrative Assistant , preferably in an operations or logistics setting.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills for effective team collaboration.
• Ability to work independently and as part of a team in a fast-paced environment.
• Familiarity with data entry and record-keeping procedures in Port Elizabeth .

Benefits

• Competitive salary based on experience and qualifications.
• Hybrid work arrangement, offering flexibility between office and remote work.
• Comprehensive health and retirement benefits.
• Opportunities for skill development and professional growth.
• A supportive team environment focused on operational excellence in Port Elizabeth .