Administrative Coordinator (Remote Friendly)

Placements24; East London; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Health benefits

Hybrid work

Professional development

Paid time off

Modern office facilities

Job summary

Placements24 in East London is seeking an Administrative Coordinator to support operations from our Eastern Cape office. The role offers hybrid work, balancing office days with remote work, and requires strong organization and communication to keep daily processes running smoothly.

You will manage calendars, coordinate meetings, handle correspondence, maintain filing systems, assist with travel arrangements, and support onboarding, ensuring efficient administration and a collaborative office

Qualifications

• Previous experience in an administrative or coordination role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication abilities.
• Ability to multitask and prioritize effectively in a hybrid work setting.

Responsibilities

• Coordinate and manage daily administrative tasks, ensuring accuracy and timeliness.
• Schedule meetings, appointments, and manage calendars for staff members.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain organized filing systems, both physical and digital.
• Prepare documents, reports, and presentations as required.
• Manage office supplies and ensure the office is well-equipped and tidy.
• Assist with travel arrangements and expense processing.
• Act as a point of contact for internal queries and visitors.
• Support the onboarding of new employees with administrative tasks.
• Implement and refine administrative processes for improved efficiency.

Skills

Organizational skills

Communication skills

MS Office

Calendar management

Hybrid work

Education

High school diploma or equivalent

Job description

About the Role

Our client is seeking an efficient and proactive Administrative Coordinator to support operations from their East London, Eastern Cape office. This role is designed with a hybrid work model, offering the best of both worlds: structured office days and flexible remote work opportunities. You will be instrumental in managing various administrative functions, ensuring the smooth running of daily operations, and providing essential support to team members. The ideal candidate is detail-oriented, highly organized, and possesses excellent communication skills. As an Administrative Coordinator, you will play a key role in facilitating communication, managing schedules, and maintaining office organization. This position is perfect for someone looking to advance their administrative career in a supportive environment in East London. We value individuals who are adaptable, reliable, and committed to maintaining high standards of administrative excellence. Your contribution will directly impact the efficiency and success of our operations in the Eastern Cape.

Key Responsibilities

• Coordinate and manage daily administrative tasks, ensuring accuracy and timeliness.
• Schedule meetings, appointments, and manage calendars for staff members.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain organized filing systems, both physical and digital.
• Prepare documents, reports, and presentations as required.
• Manage office supplies and ensure the office is well-equipped and tidy.
• Assist with travel arrangements and expense processing.
• Act as a point of contact for internal queries and visitors.
• Support the onboarding of new employees with administrative tasks.
• Implement and refine administrative processes for improved efficiency.

Requirements

• Previous experience in an administrative or coordination role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication abilities.
• Ability to multitask and prioritize effectively in a hybrid work setting.
• Professional and courteous demeanor.
• Must be comfortable working a hybrid schedule, splitting time between the East London office and remote work.
• High school diploma or equivalent; relevant certifications are a plus.
• Ability to work independently and collaboratively.
• Proactive problem-solving skills.

Benefits

• Competitive salary reflective of skills and experience.
• Hybrid work model promoting work-life balance.
• Opportunities for professional development and training.
• Health and wellness benefits package.
• Supportive team environment in East London.
• Paid time off and other standard benefits.
• Access to modern office facilities and technology.