Administrative Coordinator - Polokwane

Placements24; Polokwane; On-site; ZAR 180,000 - 240,000; Full time

Job summary

WhatJobs Direct in Polokwane, Limpopo, is seeking an Administrative Coordinator to manage daily office operations on-site. The role requires meticulous organization, effective communication, and proactive problem-solving to support multiple departments.

Responsibilities include scheduling, document preparation, filing, and coordinating travel. Candidates should be detail-oriented and capable of multitasking in a fast-paced environment.

Qualifications

• Proven experience as Administrative Coordinator or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of accuracy and attention to detail.
• Ability to multitask in a busy environment.
• Discretion with sensitive information.

Responsibilities

• Manage and coordinate daily administrative operations of the office.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain accurate and organized filing systems, both physical and electronic.
• Schedule meetings, appointments, and manage calendars for staff.
• Prepare and proofread documents, reports, and presentations.
• Order and manage office supplies and equipment inventory.
• Provide administrative support to team members and management.
• Greet visitors and manage reception duties.
• Assist with travel arrangements and accommodation bookings.
• Ensure the office environment is clean, organized, and functional.
• Process invoices and assist with basic bookkeeping tasks as needed.
• Support event coordination and company initiatives.
• Liaise with vendors and service providers.

Skills

Administrative coordination

Office administration

Calendar management

Microsoft Office proficiency

Tools

Microsoft Office Suite

Job description

About the Role

Our client, WhatJobs Direct, is looking for a dedicated and efficient Administrative Coordinator to join their team in Polokwane, Limpopo, ZA. This on‑site position is fundamental to ensuring the smooth operation of the office and providing crucial support to various departments. The Administrative Coordinator will manage a variety of tasks, including correspondence, record‑keeping, scheduling, and general office management. The ideal candidate is highly organized, possesses excellent communication skills, and has a proactive approach to problem‑solving. You will be a key player in maintaining an organized and productive work environment, ensuring that all administrative functions support the broader goals of our client. This role requires someone who is detail‑oriented and committed to providing high‑quality administrative support within Polokwane.

Key Responsibilities

• Manage and coordinate daily administrative operations of the office.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain accurate and organized filing systems, both physical and electronic.
• Schedule meetings, appointments, and manage calendars for staff.
• Prepare and proofread documents, reports, and presentations.
• Order and manage office supplies and equipment inventory.
• Provide administrative support to team members and management.
• Greet visitors and manage reception duties.
• Assist with travel arrangements and accommodation bookings.
• Ensure the office environment is clean, organized, and functional.
• Process invoices and assist with basic bookkeeping tasks as needed.
• Support event coordination and company initiatives.
• Liaise with vendors and service providers.

Requirements

• Proven experience as an Administrative Coordinator, Office Assistant, or similar administrative role.
• Strong organizational and time‑management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of accuracy and attention to detail.
• Ability to multitask and prioritize tasks effectively in a busy environment.
• Discretion and professionalism in handling sensitive information.
• Experience with office equipment and basic bookkeeping is advantageous.
• Must be able to work full‑time on‑site in Polokwane.
• Team player with a proactive attitude.

Benefits

• Competitive annual salary of R .
• Full‑time, on‑site position in Polokwane.
• Opportunities for professional growth and development in administrative roles.
• A supportive and collaborative work environment.
• Access to company benefits and leave entitlements.
• Chance to contribute significantly to daily office efficiency.