Operations Administrative Support

Placements24; East London; Hybrid; ZAR 167,000 - 246,000; Full time

Job summary

Placements24 in East London, Eastern Cape, is seeking a proactive Operations Administrative Support professional. The role blends office-based duties with remote work and focuses on coordinating documentation, scheduling and logistics for the operations team.

The ideal candidate will be detail-oriented, an excellent communicator, and capable of multitasking in a fast-paced environment. A high school diploma is required, with additional relevant qualifications a plus.

Qualifications

• Proven experience in an administrative support role, preferably within operations or logistics.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills with the ability to prioritize.
• Effective written and verbal communication skills.
• Ability to multitask in a fast-paced environment.
• Detail-oriented with accuracy and reliability.

Responsibilities

• Provide comprehensive administrative support to the operations team.
• Organize operational documentation, records and databases.
• Coordinate schedules, meetings and travel for the operations department.
• Track progress and deadlines for operational tasks.
• Liaise with internal departments and external vendors to ensure smooth operations.
• Prepare reports, presentations and correspondence related to operations.

Skills

MS Office

Organization

Communication

Multitasking

Time management

Hybrid work experience

Education

High school diploma

Job description

About the Role

Our client is looking for a reliable and proactive Operations Administrative Support professional to join their dynamic team in East London, Eastern Cape . This role is vital in ensuring the seamless coordination of operational activities, providing essential administrative assistance to the operations department. The ideal candidate will possess strong organizational skills, a keen eye for detail, and the ability to manage multiple tasks efficiently. This position offers a hybrid work model, providing flexibility between office-based responsibilities and remote work. You will be involved in a range of duties, including managing documentation, coordinating schedules, supporting logistics, and liaising with internal teams and external partners. We are seeking an individual who is a self-starter, possesses excellent communication skills, and is committed to maintaining high standards of operational efficiency. This contract role offers a valuable opportunity to contribute to a key business function.

Key Responsibilities

• Provide comprehensive administrative support to the operations team.
• Manage and organize operational documentation, records, and databases.
• Coordinate schedules, meetings, and travel arrangements for the operations department.
• Assist with the tracking of operational progress and deadlines.
• Liaise with internal departments and external vendors to facilitate smooth operations.
• Prepare reports, presentations, and correspondence related to operational activities.
• Support logistical planning and execution for operational projects.
• Handle inquiries related to operations and direct them to the appropriate personnel.
• Ensure compliance with operational policies and procedures.
• Assist with maintaining inventory and procurement for operational needs.

Requirements

• Proven experience in an administrative support role, preferably within an operations or logistics environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills, with the ability to prioritize effectively.
• Effective written and verbal communication skills.
• Ability to multitask and work in a fast-paced environment.
• Detail-oriented with a commitment to accuracy.
• Experience with hybrid work models is advantageous.
• Ability to work independently and collaboratively within a team.
• High school diploma required; further relevant qualifications are a plus.
• Proactive approach to problem-solving.

Benefits

This contract position offers a competitive rate and a flexible hybrid work arrangement. While it is a contractor role, opportunities for professional development and gaining diverse operational experience are significant. You will work with a professional team in a dynamic industry. The hybrid model supports a healthy work-life balance. Be part of a company that values efficiency and operational excellence. This role provides valuable experience and networking opportunities within the operations sector.