Administrative Coordinator - Hybrid

Placements24; Sandton; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Hybrid work model

Career development opportunities

Office in Sandton

Job summary

Placements24 in Sandton, Gauteng, is seeking an Administrative Coordinator to manage daily office operations, coordinate calendars, and support staff. This role offers a hybrid work arrangement at our client’s Sandton location, with opportunities to streamline processes and improve efficiency.

The ideal candidate will be highly organized, proactive, with strong communication and discretion, comfortable handling confidential information, and able to work independently and in a team.

Qualifications

• Proven experience as Administrative Coordinator, Office Manager or similar role.
• Exceptional organizational skills and ability to manage multiple priorities effectively.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and a proactive attitude.
• Discretion and ability to handle sensitive and confidential information.
• High school diploma required; relevant tertiary qualification is advantageous.
• Experience with project coordination or event planning is a plus.
• Ability to work independently and collaboratively within a team environment.
• Professional demeanor and a commitment to high-quality work.

Responsibilities

• Coordinate and oversee daily administrative functions and office procedures.
• Manage complex calendars, schedule meetings, and organize appointments for multiple stakeholders.
• Handle incoming and outgoing communications, including emails, calls, and mail, with professionalism.
• Maintain and update electronic and physical filing systems, ensuring data integrity.
• Prepare and proofread documents, reports, and presentations for clarity and accuracy.
• Manage office supplies inventory, order necessary items, and maintain vendor relationships.
• Act as a point of contact for visitors and address inquiries efficiently.
• Support staff with various administrative needs and requests.
• Assist with travel arrangements and expense report processing.
• Ensure the office environment is well-organized, functional, and presentable.

Skills

Organizational skills

Multitasking

Written & verbal communication

Discretion & confidentiality

Proactive attitude

Ability to work independently

Team collaboration

Education

High school diploma

Relevant tertiary qualification (advantageous)

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly organized and proactive Administrative Coordinator to join their dynamic team in Sandton , Gauteng. This role is essential for managing the daily administrative operations, ensuring efficiency and providing critical support to staff and management. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a meticulous approach to task management. This position offers a hybrid work arrangement, allowing for a blend of in-office collaboration and remote work flexibility, based at our client's prime location in Sandton . We are looking for an individual who can take initiative, handle multiple priorities, and maintain a high level of professionalism. This is an exceptional opportunity to contribute to a thriving business and develop your career in a sought-after administrative role within the bustling economic hub of Sandton . Join our client and be a key contributor to their operational excellence and team success.

Key Responsibilities

• Coordinate and oversee daily administrative functions and office procedures.
• Manage complex calendars, schedule meetings, and organize appointments for multiple stakeholders.
• Handle incoming and outgoing communications, including emails, calls, and mail, with professionalism.
• Maintain and update electronic and physical filing systems, ensuring data integrity.
• Prepare and proofread documents, reports, and presentations for clarity and accuracy.
• Manage office supplies inventory, order necessary items, and maintain vendor relationships.
• Act as a point of contact for visitors and address inquiries efficiently.
• Support staff with various administrative needs and requests.
• Assist with travel arrangements and expense report processing.
• Ensure the office environment is well-organized, functional, and presentable.

Requirements

• Proven experience as an Administrative Coordinator, Office Manager, or similar role.
• Exceptional organizational skills and ability to manage multiple priorities effectively.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and a proactive attitude.
• Discretion and ability to handle sensitive and confidential information.
• High school diploma required; relevant tertiary qualification is advantageous.
• Experience with project coordination or event planning is a plus.
• Ability to work independently and collaboratively within a team environment.
• Professional demeanor and a commitment to high-quality work.

Benefits

• Competitive salary package commensurate with experience and qualifications.
• Hybrid work model offering flexibility and work-life balance.
• Significant opportunities for professional development and career advancement.
• A vibrant and professional work environment in Sandton .
• Access to excellent office facilities and resources.
• Be a valued member of a progressive and supportive team.