Office Administrator and Coordinator

Placements24; Durban; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work model

Annual leave

Professional development

Friendly work environment

Exposure to various business ops

Job summary

Placements24 is seeking an Office Administrator and Coordinator for a busy Durban office. You will oversee day-to-day operations, manage supplies, coordinate meetings, and support HR and finance tasks to help the team run smoothly.

In this hybrid role, you’ll balance in-office collaboration with remote work, provide a welcoming environment for visitors, and ensure records are organized and up to date. Strong communication and proactive problem-solving are essential.

Qualifications

• Previous experience in an office administration or coordination role.
• Excellent organizational and multitasking abilities.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Effective written and verbal communication skills in English.
• Ability to manage time efficiently and meet deadlines.
• A proactive and resourceful approach to problem-solving.
• Professional demeanor and strong interpersonal skills.
• Experience with basic HR or financial administration is an advantage.
• Familiarity with office equipment and basic IT troubleshooting.
• Must reside in or near Durban to facilitate hybrid working.

Responsibilities

• Manage day-to-day office operations, ensuring a clean, organized, and functional workspace.
• Order and maintain office supplies, stationery, and kitchen provisions.
• Coordinate and schedule internal and external meetings, preparing agendas and minutes as needed.
• Act as the first point of contact for visitors and clients, providing a professional and courteous welcome.
• Manage incoming and outgoing mail, courier services, and general correspondence.
• Liaise with building management and external service providers (e.g., IT, cleaning, maintenance).
• Assist with basic HR administration, such as onboarding new employees and maintaining employee records.
• Support the finance department with tasks like invoice processing and expense claim verification.
• Organize and manage travel arrangements for staff when required.
• Implement and maintain efficient office filing and record-keeping systems.

Skills

Organizational skills

Multitasking

Communication skills

Proactive problem solving

Customer service

Tools

Microsoft Office Suite

Job description

About the Role

Our client is looking for a meticulous and proactive Office Administrator and Coordinator to manage and optimize the administrative functions of their busy office in Durban . This role is crucial for ensuring the smooth and efficient running of daily operations, providing essential support to the team, and maintaining a welcoming and organized office environment. The ideal candidate will be a self-starter with a keen eye for detail, excellent communication skills, and a passion for providing exceptional support. You will be responsible for a wide range of tasks, from managing office supplies and coordinating meetings to assisting with basic HR functions and liaising with external service providers. This is an excellent opportunity to join a reputable organization that values its employees and offers a supportive work culture. We seek an individual who can adapt to evolving needs and contribute positively to the team's success. The hybrid nature of this role allows for a flexible working arrangement, balancing in-office collaboration with remote work efficiency. Your contribution will be key to maintaining operational harmony and fostering a productive workspace.

Key Responsibilities

• Manage day-to-day office operations, ensuring a clean, organized, and functional workspace.
• Order and maintain office supplies, stationery, and kitchen provisions.
• Coordinate and schedule internal and external meetings, preparing agendas and minutes as needed.
• Act as the first point of contact for visitors and clients, providing a professional and courteous welcome.
• Manage incoming and outgoing mail, courier services, and general correspondence.
• Liaise with building management and external service providers (e.g., IT, cleaning, maintenance).
• Assist with basic HR administration, such as onboarding new employees and maintaining employee records.
• Support the finance department with tasks like invoice processing and expense claim verification.
• Organize and manage travel arrangements for staff when required.
• Implement and maintain efficient office filing and record-keeping systems.

Requirements

• Previous experience in an office administration or coordination role.
• Excellent organizational and multitasking abilities.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Effective written and verbal communication skills in English.
• Ability to manage time efficiently and meet deadlines.
• A proactive and resourceful approach to problem-solving.
• Professional demeanor and strong interpersonal skills.
• Experience with basic HR or financial administration is an advantage.
• Familiarity with office equipment and basic IT troubleshooting.
• Must reside in or near Durban to facilitate hybrid working.

Benefits

• Competitive remuneration package.
• Hybrid work model offering flexibility.
• Opportunities for professional development and skills enhancement.
• Supportive and friendly work environment.
• Exposure to various aspects of business operations.
• Annual leave and standard company benefits.
• Access to continuous learning resources and workshops tailored to administrative roles.
• Be part of a team that values collaboration and individual contribution.