Administrative Assistant - Hybrid Role

Placements24; Cape Town; Hybrid; ZAR 150,000 - 190,000; Full time

Benefits offered by this job

Hybrid work arrangement

Professional growth opportunities

Competitive salary

Job summary

Placements24 in Cape Town is seeking an Administrative Assistant to join a dynamic team. You will manage general administrative tasks, schedule meetings, prepare reports, and handle travel arrangements in a hybrid work setting.

The role requires strong MS Office skills, exceptional organizational abilities, and the capacity to work both independently and within a team. A high school diploma is required, with additional certifications welcomed.

Qualifications

• Previous experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent interpersonal and communication abilities.
• Ability to work independently and as part of a team.

Responsibilities

• Provide general administrative support, including managing correspondence, filing, and data entry.
• Assist with scheduling appointments, meetings, and conference calls.
• Prepare and distribute documents, reports, and presentations.
• Manage incoming and outgoing mail and deliveries.
• Order and maintain office supplies and equipment.
• Greet visitors and direct them appropriately.
• Answer and direct phone calls, taking messages as needed.
• Assist with travel arrangements and expense reimbursements.
• Support event planning and coordination for office functions.
• Maintain a tidy and organized reception area and common office spaces.

Skills

MS Office

Organizational skills

Communication

Teamwork

Education

High school diploma

Tools

MS Outlook

Excel

Job description

About the Role

Our client in the bustling city of Cape Town is looking for a proactive and organized Administrative Assistant to join their team. This role is ideal for an individual who is adept at managing multiple priorities and contributing to the smooth functioning of daily operations. The position offers a hybrid work model, combining the flexibility of remote work with the benefits of in-office collaboration. You will play a crucial role in supporting the administrative functions of the department, ensuring efficiency and providing essential assistance to team members and management. We are seeking someone with a keen eye for detail and a commitment to delivering high-quality support. This is a fantastic opportunity to grow your administrative career within a reputable organization that values employee contribution and work-life balance.

Key Responsibilities

• Provide general administrative support, including managing correspondence, filing, and data entry.
• Assist with scheduling appointments, meetings, and conference calls.
• Prepare and distribute documents, reports, and presentations.
• Manage incoming and outgoing mail and deliveries.
• Order and maintain office supplies and equipment.
• Greet visitors and direct them appropriately.
• Answer and direct phone calls, taking messages as needed.
• Assist with travel arrangements and expense reimbursements.
• Support event planning and coordination for office functions.
• Maintain a tidy and organized reception area and common office spaces.

Requirements

• Previous experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent interpersonal and communication abilities.
• Ability to work independently and as part of a team.
• High school diploma or equivalent required; further education or certifications are a plus.
• Must be comfortable working a hybrid schedule, balancing remote and in-office duties.
• A positive attitude and a willingness to learn.
• Reliable transportation to the Cape Town office.
• Discretion in handling confidential information.

Benefits

• Our client offers a competitive salary, commensurate with your experience.
• Employees benefit from a hybrid work arrangement, providing flexibility.
• You'll have access to opportunities for professional growth and development.
• Join a supportive and friendly work environment where your contributions are recognized.
• Enjoy standard company benefits and the chance to work with a dedicated team.
• This is an excellent opportunity to advance your administrative career in a dynamic setting.
• We foster a culture of collaboration and mutual respect, making it an ideal place to work.