Administrative Coordinator - Full-time

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 180,000 - 360,000; Full time

Benefits offered by this job

Health benefits

Performance bonus

Job summary

Placements24 is seeking a proactive Administrative Coordinator to join our fully remote team in South Africa. You will organize schedules, manage digital communications, and maintain orderly digital filing systems to support daily operations.

You will assist with reports and presentations, onboard remote staff, coordinate virtual meetings, and help manage invoices and expenses. Strong multitasking, detail orientation, and comfort with online collaboration tools are essential.

Qualifications

• Experience as Administrative Coordinator or similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office and virtual collaboration tools.
• Strong written and verbal communication skills.
• Ability to work independently in a remote setting.
• High attention to detail and accuracy.
• Experience managing digital documents and online calendars.
• Tech-savvy and quick to learn new software.

Responsibilities

• Coordinate schedules, appointments, and virtual meetings.
• Handle incoming and outgoing digital communications and correspondence.
• Maintain organized digital filing systems and databases.
• Assist with the preparation of reports, presentations, and other documents.
• Support the onboarding process for remote employees.
• Manage virtual office supplies and coordinate deliveries.
• Process expense reports and assist with invoice management.
• Conduct online research and compile information as needed.
• Provide administrative support to various departments and team members.
• Ensure efficient communication flow within the remote team.

Skills

Organizational skills

Time management

MS Office

Virtual collaboration tools

Communication

Independent work

Attention to detail

Digital documents

Remote work experience

Tools

Microsoft Office Suite

Zoom

Microsoft Teams

Slack

Job description

About the Role

Our client is looking for a proactive and organized Administrative Coordinator to join their fully remote team. This role is essential for managing daily operations, facilitating communication, and ensuring the seamless execution of administrative tasks across the organization, all from the comfort of your home office within South Africa. The ideal candidate possesses excellent multitasking abilities, a strong command of digital tools, and a commitment to efficiency and accuracy. You will be a key support resource, contributing to the overall productivity and success of the team. This position offers the flexibility of remote work and the opportunity to grow within a company that values innovation and employee well-being. Join us in building a streamlined and effective administrative infrastructure that supports our distributed workforce.

Key Responsibilities

• Coordinate and manage schedules, appointments, and virtual meetings.
• Handle incoming and outgoing digital communications and correspondence.
• Maintain organized digital filing systems and databases.
• Assist with the preparation of reports, presentations, and other documents.
• Support the onboarding process for remote employees.
• Manage virtual office supplies and coordinate deliveries.
• Process expense reports and assist with invoice management.
• Conduct online research and compile information as needed.
• Provide administrative support to various departments and team members.
• Ensure efficient communication flow within the remote team.

Requirements

• Proven experience as an Administrative Coordinator or in a similar administrative role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite and virtual collaboration platforms (e.g., Zoom, Microsoft Teams, Slack).
• Strong written and verbal communication skills.
• Ability to work independently and proactively in a remote setting.
• High attention to detail and accuracy.
• Experience managing digital documents and online calendars.
• Tech-savvy with the ability to learn new software quickly.
• A reliable home office setup with stable internet is essential.
• Experience supporting distributed teams is a plus.

Benefits

Our client offers a competitive salary, comprehensive health benefits, and a performance bonus structure. This role provides the ultimate flexibility with its fully remote nature. You will have access to ongoing training and development opportunities to enhance your skills. Join a company that champions a healthy work-life balance and fosters a collaborative remote culture. This is an excellent opportunity for career advancement within a progressive organization. Specific details will be shared during the interview process.