Administrative Coordinator - Events & Logistics

Placements24; Graafwater; Hybrid; ZAR 100,000 - 167,000; Part time

Benefits offered by this job

Flexible part-time hours

Hybrid work arrangement

Job summary

Placements24's client in Paarl, Western Cape, is seeking an Administrative Coordinator focused on events and logistics on a part-time, hybrid basis.

You will support planning and execution of company events, coordinate logistics, manage budgets, liaise with vendors, and provide general admin support to the Paarl team. This role suits a highly organized individual who can juggle multiple tasks and work independently.

Qualifications

• Experience in event coordination or administrative support, preferably with a logistics focus.
• Strong organizational and project management skills.
• Excellent interpersonal and communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage budgets and negotiate with suppliers.
• Detail-oriented with a strong sense of responsibility.
• Ability to work independently and as part of a team.
• Flexibility to work both remotely and in the Paarl office.

Responsibilities

• Coordinate planning and execution of company events, including venue selection and catering.
• Manage event budgets and track expenditures.
• Liaise with vendors to negotiate contracts and ensure timely delivery.
• Develop event marketing materials and communication plans.
• Handle all logistical arrangements for events, such as transport and accommodation.
• Maintain event-related documentation and records.
• Support procurement and management of office supplies and equipment.
• Coordinate internal and external mail distribution.
• Assist travel arrangements for staff as needed.
• Provide general administrative support to the Paarl team.

Skills

Organizational skills

Project management

Communication

Budget management

Vendor negotiation

MS Office

Attention to detail

Team collaboration

Event coordination

Job description

About the Role

Our client in **Paarl**, Western Cape, is seeking a dedicated and proactive Administrative Coordinator with a focus on Events and Logistics. This part-time role is perfect for an individual who excels at managing details and coordinating complex schedules. You will be responsible for supporting the planning and execution of various company events, as well as managing logistical aspects of office operations. The ideal candidate is highly organized, possesses excellent communication skills, and can effectively manage multiple tasks simultaneously. This hybrid position allows for a flexible balance between working from home and collaborating in the **Paarl** office, ensuring both productivity and team cohesion. You will play a key role in ensuring our client's events are memorable and their operations run smoothly.

Key Responsibilities

• Coordinate the planning and execution of company events, including venue selection, catering, and on-site support.
• Manage event budgets and track expenditures meticulously.
• Liaise with vendors and suppliers to negotiate contracts and ensure timely delivery of services.
• Assist in developing event marketing materials and communication plans.
• Handle all logistical arrangements for events, such as transportation and accommodation.
• Maintain and organize event-related documentation and records.
• Support the procurement and management of office supplies and equipment.
• Coordinate internal and external mail distribution.
• Assist with travel arrangements for staff as needed.
• Provide general administrative support to the team in **Paarl**.

Requirements

• Previous experience in event coordination or administrative support, preferably with a logistics focus.
• Strong organizational and project management skills.
• Excellent interpersonal and communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage budgets and negotiate with suppliers.
• Detail-oriented with a strong sense of responsibility.
• Ability to work independently and as part of a team.
• Flexibility to work both remotely and in the **Paarl** office.
• A positive attitude and a passion for event management.
• Understanding of logistical challenges and solutions.

Benefits

• Flexible part-time working hours.
• Hybrid work arrangement offering work-life balance.
• Opportunity to gain experience in event management and logistics.
• Be part of a vibrant company culture in **Paarl**.
• Direct contribution to successful company events and smooth operations.
• Supportive team environment with opportunities for skill development.