Administrative Coordinator - Events

Placements24; Polokwane; Hybrid; ZAR 250.000 - 360.000; Vollzeit

Benefits dieser Stelle

Hybrid work model

Competitive salary

Training & development

Travel opportunities

Collaborative team environment

Zusammenfassung

Placements24 in Polokwane is seeking an energetic Administrative Coordinator to support its events team. You will manage logistics, venue bookings, vendor liaison, budgets, and on-site operations for a wide range of client events, from corporate functions to large public gatherings.

This hybrid role balances remote coordination with in-office collaboration and requires strong organizational, communication, and multitasking skills to ensure timely delivery and client satisfaction.

Qualifikationen

• Experience in administrative or event coordination roles.
• Strong organizational and time-management skills.
• Excellent written and verbal communication in English.
• Ability to work in a hybrid model balancing remote and in-office work.
• Experience with budgets and vendor negotiation is advantageous.

Aufgaben

• Coordinate event logistics, including venue booking, vendor management, and supplier liaison.
• Prepare and distribute event documentation such as proposals, contracts, and timelines.
• Manage event budgets, track expenses, and process invoices and payments.
• Maintain organized records of event communications and contacts.
• Schedule and coordinate meetings for the events team and clients.
• Assist with creation of event marketing materials and promotional content.
• Provide on-site support during events and manage guest lists and flow.
• Source and manage inventory of event supplies and promotional items.
• Conduct post-event analysis and gather feedback for reports.
• Liaise with clients to understand needs and ensure successful delivery.

Kenntnisse

Event coordination

Administrative coordination

Time management

Communication

Budget management

Vendor negotiation

Multitasking

Microsoft Office

Tools

Microsoft Office

Jobbeschreibung

About the Role Our client, a vibrant marketing and event management agency based in Polokwane , is seeking a highly energetic and meticulously organized Administrative Coordinator to support its dynamic events team. This role is crucial for the seamless planning and execution of a wide array of client events, ranging from corporate functions to large-scale public gatherings. The ideal candidate will possess exceptional multitasking skills, a keen eye for detail, and a passion for organization. This Hybrid position offers the flexibility to work both remotely and from our office in Polokwane , fostering a balanced approach to work and life. You will be instrumental in ensuring that all logistical and administrative aspects of events are handled efficiently, contributing directly to client satisfaction and project success. We are looking for an individual who is proactive, possesses excellent communication skills, and thrives in a fast-paced, creative environment. Your contribution will be vital to the continued success and growth of our event management services.

Key Responsibilities

• Coordinate and manage event logistics, including venue booking, vendor management, and supplier liaison.
• Prepare and distribute event-related documentation, such as proposals, contracts, and timelines.
• Manage event budgets, track expenses, and process invoices and payments accurately.
• Maintain organized records of all event-related communications, contacts, and documentation.
• Schedule and coordinate meetings for the events team and clients, managing calendars and logistics.
• Assist with the creation of event marketing materials and promotional content.
• Provide on-site support during events as required, managing guest lists and operational flow.
• Source and manage inventory of event supplies and promotional items.
• Conduct post-event analysis, gathering feedback and compiling reports.
• Liaise with clients to understand their needs and ensure successful event delivery.

Requirements

• Previous experience in an administrative or event coordination role is essential.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills, with the ability to handle multiple projects simultaneously.
• Strong written and verbal communication skills in English.
• A keen eye for detail and a commitment to accuracy in all tasks.
• Ability to work effectively in a Hybrid model, balancing remote tasks with in-office collaboration.
• Experience in budget management and vendor negotiation is advantageous.
• A proactive and problem-solving attitude.
• Ability to remain calm and efficient under pressure, especially during event execution.
• Must be available to work on-site in Polokwane as needed, and remotely.

Benefits

• Our client offers a competitive salary, reflective of your skills and experience, along with a comprehensive benefits package.
• The Hybrid work arrangement provides a desirable work-life balance.
• Employees have access to training and development opportunities within the events industry.
• Being part of a creative and dynamic agency in Polokwane offers an exciting and rewarding career.
• We foster a collaborative team environment where your contributions are valued.
• Additional benefits may include performance-based bonuses and opportunities to travel for event-related activities.