Administrative Coordinator - Event Management

Placements24; Durban; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Hybrid work model

Career development opportunities

Job summary

WhatJobs Direct in Durban, KwaZulu-Natal, is seeking an Administrative Coordinator with a specialization in Event Management to support our extensive event portfolio from planning through execution and post-event analysis.

You will work closely with the event planning team, vendors, and clients, ensuring flawless logistics, strong communication, and meticulous budgeting and documentation.

This hybrid role offers growth in the events and administration sector within a vibrant coastal city.

Qualifications

• Experience in administrative roles, preferably with exposure to event coordination or management.
• Strong organizational skills and meticulous attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple projects simultaneously and prioritize effectively.
• Proactive attitude and problem-solving capabilities.

Responsibilities

• Provide administrative support for all aspects of event planning and execution.
• Coordinate event logistics, including venue booking, vendor management, and supplier liaison.
• Manage event budgets, track expenses, and process invoices in a timely manner.
• Prepare event-related documents, such as proposals, contracts, itineraries, and marketing materials.
• Maintain clear and consistent communication with event stakeholders, including clients, attendees, and internal teams.
• Assist with the registration process and attendee management for various events.
• Conduct research for potential venues, suppliers, and event themes.
• Manage event schedules and deadlines, ensuring all milestones are met.
• Oversee the setup and breakdown of event materials and resources.
• Prepare post-event reports, including feedback analysis and financial summaries.

Skills

Event coordination

Organizational skills

Communication

Multitasking

Tools

Microsoft Office Suite

Job description

About the Role

Our client, WhatJobs Direct, is looking for a dynamic and proactive Administrative Coordinator with a specialization in Event Management to join our team in Durban, KwaZulu-Natal. This exciting role involves providing comprehensive administrative support for our extensive event portfolio, from initial planning stages through to execution and post-event analysis. The ideal candidate will be highly organized, possess excellent communication skills, and have a passion for creating seamless and memorable experiences. You will work closely with the event planning team, vendors, and clients to ensure all logistical and administrative aspects of events are managed flawlessly. This position offers a fantastic opportunity to grow within the events and administration sector in a vibrant coastal city.

Key Responsibilities

• Provide administrative support for all aspects of event planning and execution.
• Coordinate event logistics, including venue booking, vendor management, and supplier liaison.
• Manage event budgets, track expenses, and process invoices in a timely manner.
• Prepare event-related documents, such as proposals, contracts, itineraries, and marketing materials.
• Maintain clear and consistent communication with event stakeholders, including clients, attendees, and internal teams.
• Assist with the registration process and attendee management for various events.
• Conduct research for potential venues, suppliers, and event themes.
• Manage event schedules and deadlines, ensuring all milestones are met.
• Oversee the setup and breakdown of event materials and resources.
• Prepare post-event reports, including feedback analysis and financial summaries.

Requirements

• Previous experience in an administrative role, preferably with exposure to event coordination or management.
• Strong organizational skills and meticulous attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple projects simultaneously and prioritize effectively.
• Proactive attitude and problem-solving capabilities.
• Experience with event management software is a plus.
• Ability to work both independently and as part of a collaborative team.
• Flexibility to work occasional evenings and weekends as event schedules require.
• Familiarity with the Durban events scene and local suppliers is advantageous.

Benefits

• This hybrid role offers a competitive salary and a comprehensive benefits package, including medical aid and a provident fund.
• You will benefit from flexible working arrangements, combining office-based tasks with remote work to promote work-life balance.
• Our client provides excellent opportunities for professional development and career progression within the events and administration field.
• Join a supportive and energetic team in a stimulating work environment located in Durban.
• We are committed to fostering a culture of creativity and efficiency, ensuring our events are always a success.