Administrative Coordinator (Event Management)

Placements24; Stellenbosch; Híbrido; ZAR 180.000 - 280.000; Tempo integral

Benefícios oferecidos por esta vaga

Hybrid work model

Event coordination exposure

Competitive rate

Resumo da vaga

Placements24 is seeking an Administrative Coordinator focused on event support to join our dynamic team in the Western Cape. The role blends remote flexibility with on-site participation for event coordination, ensuring smooth planning and execution of client events in Paarl and surrounding areas.

The ideal candidate is highly organized, detail-oriented, and excels at multitasking, vendor coordination, and documentation management, while keeping a proactive and collaborative attitude in a

Qualificações

• Previous experience in an administrative role, with preference for event coordination or support.
• Exceptional organizational skills and meticulous attention to detail.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask, prioritize, and manage time effectively in a hybrid setting.
• Willingness to travel to event locations within or near Paarl, Western Cape, ZA.

Responsabilidades

• Provide administrative support throughout the event planning lifecycle.
• Coordinate with vendors, suppliers, and clients to gather necessary information and confirm details.
• Manage event-related documentation, including contracts, invoices, and guest lists.
• Assist in scheduling venue visits, client meetings, and team planning sessions.
• Maintain event timelines and track key milestones.
• Provide on-site support during events, including setup and guest management.

Conhecimentos

Organizational skills

Communication skills

Multitasking

Teamwork

Time management

Formação

Events Management qualification

Administrative qualification

Hospitality qualification

Ferramentas

Microsoft Office Suite

Descrição da vaga

About the Role

Our client, a vibrant event management company known for its creative and impactful events, is seeking an Administrative Coordinator with a focus on event support. This role is integral to the successful planning and execution of events hosted by the company. The position offers a hybrid work arrangement, allowing for remote flexibility combined with essential on-site participation for event coordination and team collaboration. The ideal candidate will be highly organized, detail-oriented, and possess strong multitasking abilities. You will be responsible for managing administrative tasks related to event planning, coordinating vendor communications, maintaining event documentation, and providing on-site support during events. This is a unique opportunity to immerse yourself in the dynamic world of event management while leveraging your administrative expertise. We are looking for an energetic individual who can thrive in a fast-paced environment and contribute to the seamless delivery of exceptional events for our client in Paarl, Western Cape, ZA. Your ability to manage administrative tasks efficiently and support the creative team will be paramount.

Key Responsibilities

• Provide administrative support throughout the event planning lifecycle.
• Coordinate with vendors, suppliers, and clients to gather necessary information and confirm details.
• Manage event-related documentation, including contracts, invoices, and guest lists.
• Assist in scheduling venue visits, client meetings, and team planning sessions.
• Maintain event timelines and track key milestones.
• Provide on-site support during events, assisting with setup, guest management, and logistical coordination.
• Handle incoming and outgoing correspondence related to events.
• Manage inventory of event supplies and promotional materials.
• Assist with post-event tasks, such as vendor follow-ups and feedback collection.
• Ensure all administrative tasks are completed accurately and on time to support event success.

Requirements

• Previous experience in an administrative role, with a preference for event coordination or support.
• Exceptional organizational skills and a meticulous attention to detail.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask, prioritize, and manage time effectively, especially in a hybrid work setting.
• Flexibility to work occasional evenings and weekends, particularly during event periods, and travel to event locations within or near Paarl, Western Cape, ZA.
• A proactive and problem-solving attitude.
• Ability to work both independently and collaboratively as part of a team.
• A relevant qualification in Events Management, Administration, or Hospitality is a plus.
• Passion for the events industry and a desire to learn and grow.

Benefits

• This contract position offers a competitive rate, the flexibility of a hybrid work model, and invaluable experience in the event management industry.
• You will be part of a creative and supportive team, contributing to memorable events in and around Paarl, Western Cape, ZA.