Event & Conferencing Coordinator

Placements24; Polokwane; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Hybrid role

Professional development

Bonus potential

Vibrant team

Job summary

Placements24 is seeking an Event & Conferencing Coordinator in Polokwane. The role blends remote admin with on-site event coordination, liaising with clients and internal teams to deliver successful conferences and events.

You will manage multiple projects, handle budgets, and ensure quality service, with a focus on client satisfaction and venue reputation in a fast-paced environment.

Qualifications

• Minimum two years in event planning, coordination or related hospitality role.
• Strong organizational and time management abilities.
• Excellent communication, negotiation and interpersonal skills.
• Familiar with MS Office and event management tools.
• Ability to work remote and on-site, including evenings and weekends.
• Hospitality or events-related qualification preferred.

Responsibilities

• Lead as primary contact for event clients from inquiry to execution.
• Coordinate scheduling, venue logistics, catering and AV needs.
• Develop event proposals and timelines aligned to client needs.
• Collaborate with F&B, Banqueting and Operations for delivery.
• Manage budgets, expenses and payments for events.
• Conduct site inspections and provide recommendations.
• Oversee on-site execution and troubleshoot issues.
• Ensure compliance with policies, health and safety rules.
• Collect post-event client feedback and drive improvements.
• Maintain accurate records of activities and communications.

Skills

Organization

Communication

Time management

Negotiation

Interpersonal skills

MS Office

Event software

Education

Hospitality Management

Event Management

Marketing

Tools

Microsoft Office

Event management software

Job description

About the Role

Our client is seeking a highly organized and proactive Event & Conferencing Coordinator to manage and execute successful events at their premier venue in Polokwane. This role offers a hybrid work structure, blending remote administrative and planning tasks with on-site coordination during events. You will be responsible for liaising with clients, coordinating with internal departments (catering, AV, venue setup), and ensuring seamless execution from initial inquiry to post-event follow-up. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a fast-paced environment. You will play a crucial role in ensuring client satisfaction and upholding the venue's reputation for hosting exceptional conferences and events. Your ability to manage multiple projects simultaneously and deliver under pressure will be key to your success in this dynamic role.

Key Responsibilities

• Serve as the primary point of contact for event and conferencing clients from inquiry to execution.
• Coordinate all aspects of event planning, including scheduling, venue logistics, catering, and audiovisual requirements.
• Develop detailed event proposals and timelines, ensuring client needs are met.
• Liaise with internal departments (F&B, Banqueting, Operations) to ensure seamless event delivery.
• Manage event budgets, track expenses, and process payments.
• Conduct site inspections with potential clients and provide recommendations.
• Oversee on-site event execution, troubleshooting any issues that arise.
• Ensure compliance with venue policies, health, and safety regulations.
• Gather client feedback post-event and contribute to service improvement.
• Maintain accurate records of all event-related activities and client communications.

Requirements

• Minimum of 2 years of experience in event planning, coordination, or a related hospitality role.
• Excellent organizational and time management skills, with the ability to manage multiple projects concurrently.
• Strong communication, negotiation, and interpersonal skills.
• Proficiency in Microsoft Office Suite and event management software is a plus.
• Ability to work effectively in both remote and on-site settings, including evenings and weekends as needed.
• A proactive approach to problem-solving and decision-making.
• Customer-focused with a commitment to delivering high-quality events.
• Relevant qualification in Hospitality Management, Event Management, or Marketing is preferred.
• Familiarity with the Polokwane event and conferencing market is advantageous.
• A professional and adaptable demeanor.

Benefits

Our client offers a competitive salary package ranging from R per annum, depending on qualifications and experience. This hybrid role offers a flexible work arrangement. Benefits include opportunities for professional development, potential for performance-based bonuses, and exposure to a wide range of exciting events. You will join a vibrant team and contribute to the success of a leading event venue in Polokwane. This is an excellent opportunity to grow your career in event management.