Event Planning and Coordination Manager

Placements24; Mtubatuba Local Municipality; On-site; ZAR 420,000 - 720,000; Full time

Benefits offered by this job

Competitive remuneration package.

Performance-based bonuses.

Opportunities for professional develop

Exposure to a wide range of exciting e

Collaborative and creative work env

Job summary

Placements24 in Richards Bay, KwaZulu-Natal, seeks an organized Event Planning and Coordination Manager to lead our events division. You will orchestrate corporate functions, conferences, social gatherings and weddings from concept to delivery.

You will manage budgets, vendor negotiations, timelines and on-site execution, ensuring seamless client communications and post-event evaluation. Strong negotiation, communication, and meticulous attention to detail are essential.

Qualifications

• Bachelor's degree in Event Management, Hospitality, Marketing, or related field.
• Minimum of 5 years' experience in event planning and management with a proven portfolio.
• Strong budgeting, vendor negotiations, and cost control skills.
• Excellent communication, organization, and problem-solving abilities.
• Willingness to work flexible hours and relocate to Richards Bay if needed.

Responsibilities

• Plan, organize, and execute events per client specs and standards.
• Develop budgets and manage expenses for profitability.
• Source, negotiate with, and manage vendors, suppliers, and contractors.
• Create timelines, run sheets, and detailed operational plans.
• Oversee on-site event execution and timely delivery of services.
• Manage client communication with regular updates and addressing concerns.
• Conduct post-event evaluations to gather feedback and identify improvements.
• Lead event staff and volunteers for successful delivery.
• Stay updated on event industry trends and best practices to provide innovative solutions.
• Maintain a high level of professionalism and exceed client expectations.

Skills

Budgeting

Vendor negotiation

Communication

Project management

Team leadership

Education

Bachelor's degree in Event Management, Hospitality, Marketing, or related field

Tools

Event management software

Job description

About the Role

Our client seeks a highly organized and creative Event Planning and Coordination Manager to lead their event services division in Richards Bay, KwaZulu-Natal . This role demands a proactive individual with a flair for organizing successful and memorable events, from corporate functions and conferences to social gatherings and weddings. You will be responsible for managing all aspects of event planning, including conceptualization, budgeting, vendor management, execution, and post-event analysis. The ideal candidate will possess strong negotiation skills, excellent communication abilities, and a meticulous attention to detail. This is an exciting opportunity to manage a portfolio of diverse events and contribute to the vibrant event scene in Richards Bay , ensuring client satisfaction and operational excellence.

Key Responsibilities

• Plan, organize, and execute a variety of events according to client specifications and company standards.
• Develop event budgets and manage expenses to ensure profitability and client satisfaction.
• Source, negotiate with, and manage relationships with vendors, suppliers, and contractors.
• Develop event timelines, run sheets, and detailed operational plans.
• Oversee on-site event execution, ensuring smooth operation and timely delivery of services.
• Manage client communication throughout the event planning process, providing regular updates and addressing concerns.
• Conduct post-event evaluations to gather feedback and identify areas for improvement.
• Lead and coordinate event staff and volunteers as needed for successful event delivery.
• Stay updated on event industry trends and best practices to provide innovative solutions.
• Maintain a high level of professionalism and ensure client expectations are exceeded.

Requirements

• Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
• Minimum of 5 years of experience in event planning and management, with a proven portfolio of successful events.
• Demonstrated experience in budget management and cost control.
• Excellent negotiation and vendor management skills.
• Strong project management and organizational abilities.
• Exceptional communication, interpersonal, and problem-solving skills.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in event management software is an advantage.
• Willingness to work flexible hours, including evenings and weekends, and must be based in or able to relocate to Richards Bay, KwaZulu-Natal .

Benefits

• Competitive remuneration package.
• Performance-based bonuses.
• Opportunities for professional development and training.
• Exposure to a wide range of exciting events.
• A collaborative and creative work environment.