Events Logistics Coordinator (On-site)

Placements24; Durban; On-site; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

High-profile events

On-site role

Professional team

Contract extension potential

Job summary

Placements24 in Durban is seeking an Events Logistics Coordinator to manage the on-site execution of diverse events. You will coordinate venue setup, equipment, transportation, staffing, and vendor relationships to ensure smooth operations from setup to breakdown.

The role requires strong problem-solving, meticulous planning, and the ability to juggle multiple moving parts under pressure. You will work closely with clients, suppliers and on-site teams to deliver exceptional event experiences.

Qualifications

• Proven experience as an Events Coordinator or Logistics Manager.
• Demonstrated ability to manage complex logistics for diverse events.
• Strong negotiation and vendor management skills.
• Excellent organisational and time-management abilities.
• Ability to work under pressure and solve problems.

Responsibilities

• Coordinate all logistical elements for events, including venue setup, equipment rental, transportation, and staffing.
• Manage vendor relationships, negotiate contracts, and ensure timely delivery of services and products.
• Develop detailed event timelines and floor plans, ensuring efficient space utilization and flow.
• Oversee on-site operations during events, troubleshooting issues promptly and effectively.
• Manage event budgets, track expenses, and ensure cost-effective procurement of resources.
• Liaise with clients to understand logistical requirements and ensure satisfaction.
• Coordinate setup and dismantling of event spaces with a professional appearance.

Skills

Organisational skills

Vendor management

Time management

Communication

Problem solving

Tools

Event management software

Microsoft Office

Job description

About the Role

Our client, a premier event management firm in **Durban**, is actively seeking a highly organised and detail-oriented Events Logistics Coordinator. This is a crucial on-site role responsible for the smooth execution of all logistical aspects of various events, ensuring seamless operations from setup to breakdown. The ideal candidate possesses exceptional problem-solving skills, a proactive attitude, and the ability to manage multiple moving parts under pressure. You will be the go-to person for ensuring that all resources, personnel, and equipment are in place and functioning correctly for each event. This role requires a hands‑on approach and a deep understanding of event infrastructure and operational planning, working closely with vendors, suppliers, and on-site teams. The focus is on ensuring every event component is meticulously planned and executed with precision.

Key Responsibilities

• Coordinate all logistical elements for events, including venue setup, equipment rental, transportation, and staffing.
• Manage vendor relationships, negotiate contracts, and ensure timely delivery of services and products.
• Develop detailed event timelines and floor plans, ensuring efficient space utilization and flow.
• Oversee on-site operations during events, troubleshooting any issues that arise promptly and effectively.
• Manage event budgets, track expenses, and ensure cost-effective procurement of resources.
• Liaise with clients to understand their logistical requirements and ensure satisfaction.
• Ensure compliance with all health, safety, and security regulations at event venues.
• Coordinate the setup and dismantling of event spaces, ensuring a professional and polished appearance.
• Maintain accurate records of all logistical arrangements, inventory, and vendor performance.
• Collaborate closely with the catering team to ensure seamless food and beverage service delivery.

Requirements

• Proven experience as an Events Coordinator or Logistics Manager, preferably within the events or hospitality industry.
• Demonstrated ability to manage complex logistics and operational planning for diverse events.
• Strong negotiation and vendor management skills.
• Excellent organisational and time‑management abilities, with meticulous attention to detail.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to remain calm and effective under pressure, with strong problem‑solving capabilities.
• Excellent communication and interpersonal skills for liaising with clients, vendors, and staff.
• Must be able to work flexible hours, including evenings and weekends, as required by event schedules.
• Must be physically capable of performing on‑site tasks, including standing for extended periods and light lifting.
• Residency within or immediate proximity to **Durban** is essential for this on‑site role.
• A positive attitude and a strong work ethic are a must.

Benefits

• Contract rate of ZAR per annum.
• Opportunity to work on high-profile events in **Durban**.
• Gain extensive experience in event logistics and operations.
• Collaborate with a dynamic and professional event management team.
• Exposure to diverse clients and event types.
• Potential for contract extension based on performance and business needs.
• Build a strong network within the events industry.