Administrative Coordinator

Placements24; Upington; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Health insurance

Retirement fund

Paid time off

Hybrid work model

Job summary

Placements24 is seeking an Administrative Coordinator in Upington, Northern Cape. The role bridges operations and management, ensuring smooth daily workflows, precise record keeping, and effective inter‑department communication in a hybrid work setting.

You will schedule meetings, prepare agendas and minutes, manage finance-related documents, and assist with travel arrangements and procurement. A proactive, detail‑oriented communicator is essential.

Qualifications

• Proven experience in an administrative or coordination role.
• Excellent organizational and multitasking abilities with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to work independently and in a team.
• Experience in managing calendars and scheduling appointments.
• Familiarity with basic financial administration such as invoice processing.

Responsibilities

• Coordinate and manage scheduling of meetings, appointments, and events.
• Prepare and distribute meeting agendas, minutes, and follow‑ups.
• Maintain office records, databases, and filing systems both physical and digital.
• Handle correspondence including emails, faxes, and mail; direct to appropriate parties.
• Process and track invoices and expense reports.

Skills

Organizational skills

Multitasking

Written & verbal communication

Teamwork

Proactive problem solving

Education

Administrative certification or training

Tools

Microsoft Office

Job description

About the Role

Our client, a respected entity located in Upington, Northern Cape, is actively seeking a skilled Administrative Coordinator to join their team. This role is essential for ensuring the smooth functioning of daily operations, bridging the gap between various departments and providing critical support to management. The ideal candidate will be detail-oriented, proactive, and possess strong interpersonal skills to foster effective communication and collaboration. This is an exciting opportunity to contribute to a well-established organization and enhance your administrative career in a dynamic environment.

Key Responsibilities

• Coordinate and manage the scheduling of meetings, appointments, and internal/external events.
• Prepare and distribute meeting agendas, minutes, and follow-up actions.
• Manage and maintain office records, databases, and filing systems, both physical and digital.
• Handle incoming and outgoing correspondence, including emails, faxes, and mail, directing them to the appropriate parties.
• Process and track invoices, expense reports, and other financial documentation.
• Assist with travel arrangements for staff, including booking flights, accommodation, and transportation.
• Provide support to management and staff with various administrative tasks as needed.
• Ensure office supplies are adequately stocked and manage procurement processes.
• Coordinate with vendors and service providers to ensure timely delivery of goods and services.
• Facilitate smooth communication and workflow between different departments within the organization.

Requirements

• Proven experience in an administrative or coordination role.
• Excellent organizational and multitasking abilities, with a strong focus on detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to work effectively both independently and as part of a team.
• Experience in managing calendars and scheduling appointments.
• Familiarity with basic financial administration, such as invoice processing.
• A proactive approach to identifying and resolving administrative challenges.
• Ability to adapt to a hybrid work model, balancing on-site and remote responsibilities in Upington, Northern Cape.
• Relevant certifications or further education in administration are a plus.

Benefits

Our client offers a competitive annual salary and a comprehensive benefits package. This includes health insurance options, retirement fund contributions, and paid time off. The role follows a hybrid work model, combining the benefits of in-office collaboration with remote work flexibility. Opportunities for professional development and skills enhancement are available. A supportive and team-oriented work environment is fostered. Located in the scenic Upington, Northern Cape, the office provides a conducive atmosphere for productivity. Potential for career progression within the organization is encouraged.