Administrative Coordinator

Placements24; Pietermaritzburg; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Medical aid

Retirement fund contributions

Job summary

Placements24 in Pietermaritzburg seeks an Administrative Coordinator to support management and staff, balancing in-office collaboration with remote work in a hybrid role.

The role emphasizes organization, calendar management, document preparation, vendor liaison, and office upkeep to keep KwaZulu-Natal operations smooth.

Qualifications

• Proven experience as an Administrative Coordinator or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and the ability to prioritize tasks effectively.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively in a Hybrid setting.
• Detail-oriented with a high level of accuracy.
• Experience with managing calendars and coordinating schedules.
• Familiarity with office management software and procedures.Good interpersonal skills and a professional attitude.
• Understanding of the business environment in Pietermaritzburg and KwaZulu-Natal is an advantage.

Responsibilities

• Coordinate daily office activities and administrative tasks.
• Manage calendars, schedule meetings, and make travel arrangements.
• Prepare documents, reports, and presentations as required.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Maintain filing systems and organize records, both physical and digital.
• Order and manage office supplies and equipment.
• Provide support to team members with administrative needs.
• Assist with event planning and coordination for internal meetings or functions.
• Ensure office premises are maintained and organized.
• Liaise with vendors and service providers.

Skills

Organizational skills

Communication skills

Calendar management

Prioritization

Tools

Microsoft Office

Job description

About the Role

Our client is looking for a motivated and detail-oriented Administrative Coordinator to join their team in the beautiful city of Pietermaritzburg , KwaZulu-Natal. This role is central to ensuring the smooth day-to-day operations of the office, providing comprehensive administrative support to management and staff. The successful candidate will be adept at managing multiple tasks, possess excellent communication skills, and maintain a highly organized approach to their work. This Hybrid position combines in-office collaboration with remote flexibility, allowing for an effective balance between team synergy and individual focus. We are committed to finding a candidate who can contribute to a professional and dynamic work environment within the heart of Pietermaritzburg , supporting the broader operational goals in KwaZulu-Natal .

Key Responsibilities

• Coordinate daily office activities and administrative tasks.
• Manage calendars, schedule meetings, and make travel arrangements.
• Prepare documents, reports, and presentations as required.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Maintain filing systems and organize records, both physical and digital.
• Order and manage office supplies and equipment.
• Provide support to team members with administrative needs.
• Assist with event planning and coordination for internal meetings or functions.
• Ensure office premises are maintained and organized.
• Liaise with vendors and service providers.

Requirements

• Proven experience as an Administrative Coordinator or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and the ability to prioritize tasks effectively.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively in a Hybrid setting.
• Detail-oriented with a high level of accuracy.
• Experience with managing calendars and coordinating schedules.
• Familiarity with office management software and procedures.Good interpersonal skills and a professional attitude.
• Understanding of the business environment in Pietermaritzburg and KwaZulu-Natal is an advantage.

Benefits

Our client offers a competitive salary package commensurate with experience and a Hybrid work arrangement, fostering a healthy work-life balance for our employees in Pietermaritzburg .

• You will be eligible for a comprehensive benefits package, including medical aid and retirement fund contributions.

This role provides opportunities for professional development and career advancement within our organization.

Join a supportive team and contribute to our success in the vibrant region of KwaZulu-Natal .

We are dedicated to creating an engaging work experience that values your contributions.