Senior Administrative Coordinator

Placements24; Pietermaritzburg; Hybride; ZAR 280 000 - 420 000; Plein temps

Avantages offerts par ce poste

Hybrid work model

Medical aid

Provident fund

Professional development opportunities

Résumé du poste

Placements24 is seeking a Senior Administrative Coordinator in Pietermaritzburg to oversee daily administrative operations, support senior management, and ensure efficient workflows. The role demands meticulous organization, proactive communication, and the ability to juggle multiple priorities in a fast-paced environment.

You will coordinate calendars, travel, meetings, filing, reports, and liaison with internal teams and external partners.

Qualifications

• Proven experience as Administrative Coordinator or similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Experience in logistics or supply chain is a plus.
• A tertiary qualification in Administration or related field is advantageous.

Responsabilités

• Provide comprehensive administrative support to senior management, including calendar management, travel arrangements, and expense reporting.
• Coordinate and schedule meetings, prepare agendas, and take accurate minutes.
• Manage incoming and outgoing communications, including emails, phone calls, and mail.
• Maintain and organize filing systems, both physical and digital.
• Assist with the preparation of reports, presentations, and other documents.
• Liaise with internal departments and external stakeholders to facilitate smooth communication and workflow.
• Manage office supplies and inventory, ensuring adequate stock levels.
• Support event planning and coordination for company functions and meetings.
• Implement and improve administrative processes and procedures to enhance efficiency.
• Handle confidential information with discretion and integrity.

Connaissances

Organizational skills

Multitasking

Communication

Attention to detail

Discretion & confidentiality

Teamwork

Formation

Tertiary administration qualification

Outils

Microsoft Office

Description du poste

About the Role

Our client, a leading logistics firm headquartered in Pietermaritzburg, KwaZulu-Natal , is seeking a highly organized and proactive Senior Administrative Coordinator to join their dynamic team. This pivotal role will be instrumental in ensuring the smooth operation of daily administrative functions, supporting key personnel, and contributing to the overall efficiency of the department. The ideal candidate will possess a keen eye for detail, exceptional communication skills, and a proven ability to manage multiple priorities in a fast-paced environment. This is an excellent opportunity for an experienced administrative professional looking to take on more responsibility and contribute to the success of a growing company in Pietermaritzburg .

Key Responsibilities

• Provide comprehensive administrative support to senior management, including calendar management, travel arrangements, and expense reporting.
• Coordinate and schedule meetings, prepare agendas, and take accurate minutes.
• Manage incoming and outgoing communications, including emails, phone calls, and mail, ensuring timely and professional responses.
• Maintain and organize filing systems, both physical and digital, ensuring easy retrieval of information.
• Assist with the preparation of reports, presentations, and other documents.
• Liaise with internal departments and external stakeholders to facilitate smooth communication and workflow.
• Manage office supplies and inventory, ensuring adequate stock levels.
• Support event planning and coordination for company functions and meetings.
• Implement and improve administrative processes and procedures to enhance efficiency.
• Handle confidential information with discretion and integrity.

Requirements

• Proven experience as an Administrative Coordinator or similar role, preferably in a corporate setting.
• Excellent organizational and time management skills, with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Discretion and confidentiality.
• Experience in the logistics or supply chain industry is a plus.
• A tertiary qualification in Administration or a related field is advantageous.

Benefits

Our client offers a competitive salary package commensurate with experience, along with a comprehensive benefits program. Employees will have access to medical aid, a provident fund, and opportunities for professional development and advancement within the organization. The company fosters a collaborative and supportive work environment. This role offers a hybrid work model, providing a balance between in-office collaboration and remote flexibility, based in the vibrant city of Pietermaritzburg .