Office Administrator

Placements24; Paarl; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work arrangement

Medical aid plan

Professional growth opportunities

Job summary

Placements24 is seeking a detail-oriented Office Administrator to support its Paarl office, ensuring smooth daily operations and serving as the first point of contact for visitors and calls.

The role covers coordinating meetings and travel, managing supplies, and assisting with reports and documents. Strong English communication and MS Office proficiency are essential for success in this hybrid position.

Qualifications

• Proven experience as Office Administrator or similar role.
• Strong organizational abilities and multitasking capability.
• Proficient in Microsoft Office; must communicate well in English.

Responsibilities

• Oversee general office operations, including managing correspondence and filing systems.
• Coordinate meetings, appointments, and travel arrangements for staff.
• Manage office supplies, place orders, and maintain supplier relationships.
• Greet visitors, answer calls, and direct inquiries appropriately.
• Assist in preparing reports, presentations, and essential documents.
• Ensure the office is tidy, organized, and productive.

Skills

Organizational skills

Multitasking

MS Office

Communication skills

Attention to detail

Team player

Job description

About the Role

Our client is seeking a detail-oriented and proactive Office Administrator to manage and enhance the daily operations of their Paarl office. This role is central to ensuring a productive and efficient working environment, supporting various departments with administrative needs. You will be the first point of contact for many, responsible for maintaining organization, managing correspondence, and ensuring smooth office flow. This position offers a dynamic work setting where your contributions directly impact the company's success and operational effectiveness.

Key Responsibilities

• Oversee general office operations, including managing correspondence and maintaining filing systems.
• Coordinate meetings, appointments, and travel arrangements for staff members.
• Manage office supplies inventory, place orders, and maintain relationships with suppliers.
• Greet visitors, handle incoming calls, and direct inquiries appropriately.
• Assist in preparing reports, presentations, and other essential documents.
• Ensure the office environment is tidy, organized, and conducive to productivity.

Requirements

• Demonstrated experience as an Office Administrator or in a comparable administrative role.
• Exceptional organizational skills and the ability to manage multiple tasks simultaneously.
• Proficiency in the Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills in English.
• High level of attention to detail and accuracy in all tasks.
• Ability to work effectively both independently and as part of a team.

Benefits

• Competitive salary and performance incentives.
• Hybrid work arrangement promoting work-life integration.
• Opportunities for professional growth and training.
• A friendly and supportive workplace culture.
• Contribution to a medical aid plan.