Administrative Assistant - Project Support

Placements24; LegKraal Gate; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Placements24 is seeking an organized Administrative Assistant with a focus on Project Support to join our client in Mahikeng. You will provide essential administrative support to project managers and teams, coordinating schedules, documentation, and communications to ensure timely delivery of initiatives.

The role requires strong organizational and multitasking abilities, excellent written and verbal communication, and the ability to work both independently and within a team.

Qualifications

• Previous experience as an Administrative Assistant with project-support focus.
• Proficiency in Microsoft Office and familiarity with project management software.
• Excellent organizational, time-management and multitasking skills.
• Strong written and verbal communication; able to work independently or in a team.
• High school diploma or equivalent; PM/Administration certificates are advantageous.

Responsibilities

• Provide direct administrative support to project managers and teams.
• Coordinate project schedules, meetings and documentation to meet deadlines.
• Maintain project records, status reports, meeting minutes and action items.
• Assist in preparation and distribution of project communications and materials.
• Manage project filing systems for easy information access.
• Facilitate communication among project team members, clients and stakeholders.

Skills

Project coordination

Organizational skills

Time management

Multitasking

Written and verbal communication

Independent and collaborative

Education

High school diploma

Certificate in Project Management

Certificate in Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Project management software

Job description

About the Role

Our client is seeking a highly organized and proactive Administrative Assistant with a focus on Project Support to join their team in Mahikeng . This role is essential for providing comprehensive administrative assistance to project managers and teams, ensuring the smooth execution of projects from initiation to completion. You will be responsible for coordinating project activities, managing documentation, and facilitating communication among stakeholders, contributing directly to the successful delivery of key initiatives. This role requires a detail-oriented individual with excellent communication skills and a commitment to supporting project objectives.

Key Responsibilities

• Provide direct administrative support to project managers and project teams.
• Coordinate project schedules, meetings, and documentation, ensuring deadlines are met.
• Maintain project-related records, including status reports, meeting minutes, and action items.
• Assist in the preparation and distribution of project communications and materials.
• Manage project filing systems, ensuring easy access to relevant information.
• Facilitate communication between project team members, clients, and other stakeholders.

Requirements

• Previous experience as an Administrative Assistant, with a focus on project support preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software is a plus.
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.
• High school diploma or equivalent; a certificate in Project Management or Administration is advantageous.

Benefits

• Competitive salary commensurate with experience and qualifications.
• Opportunity to work on exciting projects within a dynamic organization.
• Comprehensive health benefits package.
• Pension fund contribution.
• Professional development and training opportunities.
• Supportive team environment in Mahikeng .