Departmental Administrator

Placements24; Bloemfontein; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work flexibility

Health and retirement benefits

Professional development opportunities

Job summary

Placements24 in Bloemfontein is seeking an experienced Departmental Administrator to manage the administrative workflow of a key department. The role emphasizes organization, clear communication, and precise handling of diverse tasks within a supportive team.

The successful candidate will coordinate meetings, manage records, handle correspondence, and assist with budgeting and onboarding. A hybrid work setup, competitive benefits, and opportunities for development are offered.

Qualifications

• Minimum of 4 years of experience in a dedicated departmental administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and a keen eye for detail.
• Strong written and verbal communication abilities.

Responsibilities

• Manage departmental records, ensuring accuracy, organization, and easy accessibility.
• Coordinate departmental meetings, including preparing agendas, distributing materials, and taking minutes.
• Handle incoming and outgoing correspondence, screening calls and emails, and responding to inquiries.
• Assist with budget tracking and expense reporting for the department.
• Facilitate communication and collaboration between departmental members and other stakeholders.
• Support the onboarding process for new departmental staff.

Skills

Organizational skills

Communication skills

Multitasking

Tools

Word

Excel

PowerPoint

Outlook

Job description

About the Role

Our client is seeking a diligent and experienced Departmental Administrator to join their team in Bloemfontein. This role is critical for managing the administrative workflow of a key department, ensuring operational efficiency, and providing comprehensive support to departmental staff and leadership. The ideal candidate will be highly organized, possess excellent communication skills, and have a proven ability to handle diverse administrative tasks with precision. This is a rewarding opportunity to contribute to the effectiveness of a vital department within a respected organization.

Key Responsibilities

• Manage departmental records, ensuring accuracy, organization, and easy accessibility.
• Coordinate departmental meetings, including preparing agendas, distributing materials, and taking minutes.
• Handle incoming and outgoing correspondence, screening calls and emails, and responding to inquiries.
• Assist with budget tracking and expense reporting for the department.
• Facilitate communication and collaboration between departmental members and other stakeholders.
• Support the onboarding process for new departmental staff.

Requirements

• Minimum of 4 years of experience in a dedicated departmental administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and a keen eye for detail.
• Ability to manage multiple tasks and prioritize effectively.
• Strong written and verbal communication abilities.

Benefits

• Competitive salary package.
• Hybrid work flexibility, combining office presence with remote work days.
• Comprehensive health and retirement benefits.
• Opportunities for ongoing professional development.
• A collaborative and supportive departmental team in Bloemfontein.