Administrative Assistant - Level II

Placements24; South Africa; Hybrid; ZAR 201,000 - 268,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work arrangement

Growth opportunities

Collaborative team environment

Respected organization

Job summary

Placements24 is seeking an Administrative Assistant (Level II) to join the Polokwane team on a hybrid schedule. You will provide comprehensive administrative support, manage schedules, prepare documents, and liaise with internal and external stakeholders to ensure smooth daily operations.

The ideal candidate is detail-oriented, well-organized, and proficient in Microsoft Office. You thrive in a collaborative environment and are capable of independent work when required on remote tasks.

Qualifications

• Previous experience as Administrative Assistant.
• Strong organizational skills and prioritization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication.
• Hybrid work ability and commuting to Polokwane.

Responsibilities

• Provide administrative support to assigned personnel, including managing schedules and coordinating appointments.
• Prepare, format, and proofread various documents, reports, and presentations.
• Handle incoming and outgoing correspondence, including emails, calls, and mail.
• Maintain organized and up-to-date electronic and physical filing systems.
• Assist with the organization and logistics of meetings and events.
• Manage office supplies and ensure the availability of necessary resources.
• Process invoices, expense reports, and other financial documentation.
• Perform data entry and maintain databases accurately.
• Liaise with internal departments and external parties as needed.
• Contribute to improving administrative procedures.]
• CoT_job_summary_short":"COMPANY NAME: Placements24\nKEY POINTS: Administrative support, hybrid work model, Polokwane office","job_summary_short":"<p>Placements24 is seeking an Administrative Assistant (Level II) to join the Polokwane team on a hybrid schedule. You will provide comprehensive administrative support, manage schedules, prepare documents, and liaise with internal and external stakeholders to ensure smooth daily operations.</p><p>The ideal candidate is detail-oriented, well-organized, and proficient in Microsoft Office. You thrive in a collaborative environment and are capable of independent work when required on remote tasks.</p>","contract_type":"fulltime","location_type":"hybrid","remote_scope":null,

Skills

Organizational skills

Written & verbal communication

Independence / self-management

Attention to detail

Adaptability

Professional demeanor

Tools

Microsoft Office Suite

Office management software

Job description

About the Role

Our client is seeking a proficient and detail-oriented Administrative Assistant (Level II) to join their team in Polokwane. This role embraces a hybrid work model, providing a balanced approach between remote flexibility and in-office collaboration. You will be responsible for providing comprehensive administrative support to a team, ensuring the efficient operation of daily activities and contributing to a productive work environment. This is a great opportunity for an organized individual to further their career in a supportive setting. We are looking for someone who can manage tasks effectively, maintain accurate records, and communicate professionally with colleagues and stakeholders. The ideal candidate will be adept at managing their workload, whether working from home or in the office, and committed to delivering high-quality administrative services. Our client values individuals who are reliable, efficient, and possess a strong work ethic.

Key Responsibilities

• Provide administrative support to assigned personnel, including managing schedules and coordinating appointments.
• Prepare, format, and proofread various documents, reports, and presentations.
• Handle incoming and outgoing correspondence, including emails, calls, and mail.
• Maintain organized and up-to-date electronic and physical filing systems.
• Assist with the organization and logistics of meetings and events.
• Manage office supplies and ensure the availability of necessary resources.
• Process invoices, expense reports, and other financial documentation.
• Perform data entry and maintain databases accurately.
• Liaise with internal departments and external parties as needed.
• Contribute to improving administrative procedures.

Requirements

• Previous experience in an Administrative Assistant role is essential.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills.
• Ability to work independently and collaboratively in a hybrid environment.
• Attention to detail and a commitment to accuracy.
• Adaptable and willing to take on new responsibilities.
• Professional demeanor when handling sensitive information.
• Familiarity with office management software is beneficial.
• Must be able to commute to the Polokwane office as part of the hybrid schedule.

Benefits

• Competitive salary commensurate with experience.
• Hybrid work arrangement offering flexibility.
• Opportunities for professional growth and development.
• Collaborative and supportive team environment.
• Contribution to a respected organization.