Administrative Assistant III

Placements24; Centurion; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Medical aid

Pension fund contributions

Hybrid work arrangement

Career development opportunities

Job summary

Placements24 is seeking an Administrative Assistant III to join our Centurion team in a hybrid role balancing remote work with in-office collaboration. You will support department managers and staff, coordinating schedules and preparing documents with precision.

The ideal candidate is proactive, well-organized, and communicates clearly. Proficiency in MS Office and Google Workspace is essential, with a willingness to work both remotely and on-site in Gauteng.

Qualifications

• Must have proven experience as an Administrative Assistant or similar role.
• Excellent organizational and prioritization abilities in a fast-paced environment.
• Strong written and verbal communication, with discretion handling confidential information.

Responsibilities

• Manage departmental schedules, meetings, and appointments.
• Prepare and edit documents with high accuracy.
• Handle mail, emails, and inquiries; direct where needed.
• Maintain filing systems, physical and digital.
• Coordinate travel arrangements including flights and accommodation.
• Process expense reports and petty cash.
• Order and manage office supplies and resources.
• Provide general administrative support to staff.
• Assist in planning departmental events and meetings.
• Suggest improvements to administrative processes.

Skills

Organizational skills

Time management

Verbal & written communication

Multitasking

Discretion

Independent work

Teamwork

Education

High school diploma

Tools

Microsoft Office

Google Workspace

Job description

About the Role

Our client is seeking a highly skilled and organized Administrative Assistant III to join their bustling team in Centurion, Gauteng . This hybrid role offers a balanced approach to work, combining the convenience of remote work with the collaborative benefits of in-office engagement. You will provide comprehensive administrative support to department managers and staff, ensuring the smooth operation of daily activities. The ideal candidate is proactive, detail-oriented, and possesses excellent communication and interpersonal skills. This position is vital for maintaining efficiency and supporting the company's strategic objectives within a dynamic corporate environment. You will be an integral part of a team that values professionalism, efficiency, and a commitment to excellence, contributing directly to the success of various projects and departmental functions.

Key Responsibilities

• Manage and organize departmental schedules, including coordinating meetings and appointments.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Handle incoming and outgoing mail and email, directing inquiries appropriately.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information.
• Assist with travel arrangements, including booking flights, accommodation, and ground transportation.
• Process expense reports and manage departmental petty cash.
• Order and manage office supplies, ensuring adequate stock levels.
• Provide general administrative support to a team of professionals.
• Assist in the planning and coordination of departmental events and meetings.
• Contribute to the continuous improvement of administrative processes.

Requirements

• Proven experience as an Administrative Assistant, preferably at a level III or equivalent.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team, both in the office and remotely.
• Discretion in handling confidential information.
• Experience with office equipment and administrative software.
• High school diploma or equivalent; further education or certification is a plus.
• A willingness to adapt to a hybrid work model, attending the Centurion, Gauteng office as required.
• Demonstrated ability to multitask and meet deadlines in a fast-paced environment.

Benefits

This hybrid position offers a competitive salary and a comprehensive benefits package, including medical aid and pension fund contributions. Our client provides a supportive work environment with opportunities for professional development and career growth. Enjoy the flexibility of a hybrid work arrangement, balancing remote work with valuable in-office collaboration in Centurion, Gauteng . Access to company facilities and resources is also provided. Join a reputable organization committed to employee well-being and career advancement. Regular team activities and a positive workplace culture contribute to overall job satisfaction.