Hybrid Administrative Assistant - Office Operations Support

Placements24; Vereeniging; Hybrid; ZAR 150,000 - 230,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work model

Career development opportunities

Job summary

Placements24 is seeking a proactive Hybrid Administrative Assistant to support operations in Vereeniging, Gauteng, ZA. The role blends remote work with on-site collaboration, ensuring smooth office workflows and high-level administrative support.

Key responsibilities include calendar management, communications, document preparation, and travel arrangements. The ideal candidate will have strong organizational and communication skills, with proficiency in Microsoft Office and familiarity with

Qualifications

• Proven experience as an Administrative Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Familiarity with virtual collaboration tools and video conferencing.

Responsibilities

• Manage and coordinate calendars for team members; schedule meetings.
• Handle emails, phone calls, and correspondence.
• Prepare, format, and proofread documents, reports, and presentations.
• Organize physical and digital filing systems.
• Provide general administrative support to various departments.
• Assist with travel arrangements and expense reporting.
• Coordinate office logistics including supplies and equipment.

Skills

Microsoft Office

Organization

Time management

Written and verbal communication

Hybrid work adaptability

Education

High school diploma

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

About the Role

Our client is seeking a proactive and versatile Hybrid Administrative Assistant to support their operations in Vereeniging, Gauteng, ZA. This role blends the benefits of remote work with essential in-office collaboration, requiring a candidate who can adapt to both environments seamlessly. You will be integral to maintaining efficient office workflows, supporting team members, and ensuring that administrative tasks are completed accurately and on time. The successful applicant will possess strong organizational skills, excellent communication abilities, and a commitment to providing high-level administrative support. This is an exciting opportunity for an experienced professional looking for a balanced work arrangement within a dynamic company. Your role will be pivotal in ensuring the smooth functioning of daily office activities.

Key Responsibilities

• Manage and coordinate calendars for team members, scheduling meetings and appointments.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
• Prepare, format, and proofread documents, reports, and presentations.
• Organize and maintain physical and digital filing systems.
• Provide general administrative support to various departments.
• Assist with travel arrangements and expense reporting.
• Coordinate office logistics, including supplies and equipment management.
• Support meeting preparation and follow-up actions for both remote and in-office sessions.
• Greet visitors and manage reception duties during on-site days.
• Contribute to improving administrative processes and efficiency.

Requirements

• Proven experience as an Administrative Assistant or in a similar support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively in a hybrid work environment.
• Familiarity with virtual collaboration tools and video conferencing platforms.
• High school diploma or equivalent; additional qualifications are a plus.
• A proactive attitude and problem-solving capabilities.
• Discretion in handling confidential information.

Benefits

• Competitive salary and comprehensive benefits package.
• Hybrid work model offering a blend of remote flexibility and in-office interaction.
• Opportunities for professional development and career advancement.
• A collaborative and supportive work environment in Vereeniging, Gauteng, ZA .
• Work with a company that values employee well-being and work-life balance.