Administrative Assistant II

Placements24; Upington; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Professional development

Training opportunities

Remote work from home

Job summary

Placements24 is seeking an Administrative Assistant II for a fully remote role based in Upington, Northern Cape. You will provide comprehensive support to multiple departments, manage calendars, prepare documents, and handle correspondence.

Strong organizational and communication skills are essential to thrive in a fast-paced, remote environment. The role emphasizes proactive problem-solving, independence, and teamwork, with opportunities for professional development while contributing to

Qualifications

• National Diploma or equivalent in Administration or related field.
• Minimum 3 years of experience in an administrative assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks and prioritise workload effectively.
• Proactive problem-solving capabilities.
• Ability to work independently and remotely.

Responsibilities

• Provide comprehensive administrative support to management and staff.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, format, and proofread documents, reports, and presentations.
• Handle correspondence including emails, calls, and mail.
• Maintain filing systems, both physical and digital.
• Order and manage office supplies and inventory.
• Coordinate travel arrangements and expense reporting.
• Greet visitors and provide general information or assistance.
• Support administrative staff and contribute to team objectives.

Skills

Organisational skills

Written communication

Verbal communication

Time management

Multi-tasking

Education

National Diploma in Administration

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a dynamic organisation operating in Upington, Northern Cape , is seeking a diligent and organised Administrative Assistant II. This role is essential for providing comprehensive administrative support to various departments, ensuring the smooth execution of daily operations. The ideal candidate will possess excellent organisational skills, strong communication abilities, and a proactive approach to problem-solving. This position offers the significant advantage of remote work, allowing for flexibility and a better work-life balance while contributing to the success of our operations in the Upington region. We are looking for a detail-oriented individual who can manage multiple tasks efficiently.

Key Responsibilities

• Provide comprehensive administrative support to management and staff.
• Manage and organise calendars, schedule meetings, and coordinate appointments.
• Prepare, format, and proofread documents, reports, and presentations.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintain and update filing systems, both physical and digital, ensuring accuracy.
• Order and manage office supplies and inventory.
• Assist with travel arrangements and expense reporting.
• Greet visitors and provide general information or assistance.
• Support other administrative staff and contribute to team objectives.

Requirements

• A National Diploma or equivalent qualification in Administration or a related field.
• Minimum of 3 years of experience in an administrative assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational skills and excellent attention to detail.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks and prioritise workload effectively.
• Proactive problem-solving capabilities.
• Ability to work independently and collaboratively in a remote setting.
• Experience in the Northern Cape area is a plus.

Benefits

Our client offers a competitive salary package of per annum, reflecting the importance of this role. As a fully remote position, you will benefit from unparalleled flexibility and the convenience of working from home. We provide opportunities for professional development and training to enhance your skills. Employees are part of a supportive virtual team environment, with regular communication and engagement. This role offers a chance to contribute to a growing organisation remotely, impacting operations in Upington, Northern Cape , while maintaining an excellent work-life balance.