Administrative Assistant II

Placements24; Mtubatuba Local Municipality; Hybrid; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Training & development

Job summary

Placements24 seeks an Administrative Assistant II in Richards Bay, KwaZulu-Natal, to support a busy office with a mix of on-site and remote work. The role focuses on efficient day-to-day operations, document preparation, and proactive coordination within a vibrant industrial setting.

The ideal candidate will have at least 3 years' experience in admin support, strong organizational skills, and proficiency in Microsoft Office.

Qualifications

• Minimum of 3 years of experience in an administrative support role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication.
• Ability to work independently and as part of a team.
• Adaptability to a hybrid work environment.
• Experience with database management and record keeping.
• Attention to detail and accuracy.

Responsibilities

• Provide comprehensive administrative support to a team of professionals.
• Schedule meetings and manage correspondence.
• Prepare and proofread reports, memos, and presentations.
• Maintain organized filing systems (physical and digital).
• Manage office supplies and equipment maintenance.
• Coordinate travel arrangements and expense claims.
• Serve as a point of contact for inquiries.
• Support onboarding of new team members.
• Data entry and database upkeep.
• Coordinate meeting logistics (room bookings, catering).
• Improve administrative processes and workflows.

Skills

Organizational skills

Time management

Microsoft Office

Written & verbal communication

Data entry

Teamwork

Hybrid work adaptability

Database management

Education

Tertiary qualification in Administration or Business Management

Tools

Database software

Job description

About the Role

Our client, a reputable industrial services provider, is looking for a motivated and detail-oriented Administrative Assistant II to join their busy office in Richards Bay, KwaZulu-Natal. This role is crucial in ensuring the efficient day-to-day operations of the department, providing essential support to managers and team members. The ideal candidate will possess excellent organizational skills, a proactive attitude, and a commitment to maintaining high standards of service. This position offers a blend of on-site and remote work, providing flexibility while maintaining essential team collaboration. You will be a key player in supporting a busy operational hub, contributing directly to the smooth running of projects and administrative functions in the vibrant Richards Bay industrial landscape.

Key Responsibilities

• Provide comprehensive administrative support to a team of professionals, including scheduling meetings and managing correspondence.
• Prepare and proofread various documents, such as reports, memos, and presentations.
• Maintain organized filing systems, both physical and digital, for easy access to information.
• Manage office supplies, order stationery, and ensure equipment is well-maintained.
• Assist with travel arrangements, bookings, and expense claims for team members.
• Act as a point of contact for internal and external inquiries, directing them to the appropriate individuals.
• Support the onboarding process for new team members.
• Assist with data entry and maintaining databases accurately.
• Coordinate meeting logistics, including room bookings and catering arrangements.
• Contribute to improving administrative processes and workflows.

Requirements

• A relevant tertiary qualification in Administration or Business Management is an advantage.
• Minimum of 3 years of experience in an administrative support role.
• Excellent organizational and time-management skills, with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and as part of a team.
• Adaptability to a hybrid work environment.
• Experience with database management and record keeping.
• A positive attitude and a willingness to learn.

Benefits

Our client offers a competitive remuneration package, including a salary commensurate with experience. A hybrid work model provides a balance between office-based collaboration and remote flexibility. Comprehensive benefits such as medical aid and a provident fund are provided. Opportunities for professional growth and development are available through internal training programs and workshops. The company prides itself on a supportive and team-oriented work culture. This role provides valuable experience within the industrial sector in Richards Bay, with potential for career advancement.