Administrative Assistant - Hybrid Role

Placements24; East London; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Hybrid work model

Learning & development

Employee benefits

Job summary

Placements24 in South Africa's Eastern Cape is seeking a motivated Administrative Assistant to join our team on a hybrid schedule in East London. You will provide essential administrative support, manage office operations, and assist multiple departments with day-to-day needs.

The role requires strong organization, clear communication, and proficiency in Microsoft Office. You will handle correspondence, schedule meetings, maintain filing systems, and help with travel arrangements and expense

Qualifications

• Experience as Administrative Assistant or in a similar support role.
• Proficient in Word, Excel, PowerPoint, Outlook.
• Strong organizational, time-management and communication abilities.

Responsibilities

• Provide general administrative support to office staff and management.
• Manage incoming and outgoing correspondence, including emails and phone calls.
• Schedule meetings and appointments, coordinating logistics as needed.
• Maintain organized filing systems for both physical and digital documents.
• Assist with data entry and updating records in various systems.
• Order and manage office supplies and equipment.
• Prepare documents, memos, and basic reports.
• Support the coordination of office events or team activities.
• Handle basic inquiries from clients or internal staff.
• Assist with travel arrangements and expense reporting.

Skills

Organizational skills

Communication skills

Time management

Multitasking

Proactive attitude

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a motivated and organized Administrative Assistant to join their team. This role offers a hybrid work arrangement, allowing for a balance between remote work flexibility and necessary in-office collaboration. You will be responsible for providing essential administrative support, managing daily office operations, and assisting various departments with their needs. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in standard office software. This is a great opportunity to grow within a supportive team and contribute to the efficient functioning of the company. The role requires reliability, a proactive attitude, and the ability to manage tasks effectively in both remote and in-office settings. Understanding the local business environment in **East London** is beneficial. Our client is committed to providing a flexible and productive work experience.

Key Responsibilities

• Provide general administrative support to office staff and management.
• Manage incoming and outgoing correspondence, including emails and phone calls.
• Schedule meetings and appointments, coordinating logistics as needed.
• Maintain organized filing systems for both physical and digital documents.
• Assist with data entry and updating records in various systems.
• Order and manage office supplies and equipment.
• Prepare documents, memos, and basic reports.
• Support the coordination of office events or team activities.
• Handle basic inquiries from clients or internal staff.
• Assist with travel arrangements and expense reporting.

Requirements

• Previous experience as an Administrative Assistant or in a similar support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good organizational and time-management skills.
• Clear written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• A positive attitude and willingness to learn.
• Must be able to attend the office in **East London** on scheduled days.
• Must be legally authorized to work in **South Africa**.

Benefits

• Competitive salary based on experience.
• A hybrid work model offering flexibility.
• Opportunities for learning and professional development.
• A positive and collaborative work environment.
• Exposure to various business functions.
• Standard employee benefits.