Administrative Assistant - Human Resources

Placements24; Upington; On-site; ZAR 120,000 - 160,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Career development opportunities

Job summary

Placements24 in Upington is seeking an Administrative Assistant to support the Human Resources department. The role requires organization, discretion, and excellent communication to handle sensitive employee information and coordinate with HR staff on-site.

You will assist with recruitment processes, maintain records, prepare contracts, manage HR databases, and help with onboarding and policy inquiries as part of a collaborative HR team in a thriving retail environment.

Qualifications

• Proven experience as an Administrative Assistant, preferably in HR.
• Strong understanding of HR processes and terminology.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office; familiarity with HRIS is a plus.
• Discretion and ability to handle confidential information.
• On-site availability in Upington, Northern Cape, SA.

Responsibilities

• Provide administrative support to the HR department.
• Assist with recruitment tasks: posting jobs, screening applications, and scheduling interviews.
• Maintain employee records and HR documentation.
• Prepare employment contracts and offer letters.
• Manage HR databases and ensure data integrity.
• Assist onboarding and respond to HR policy inquiries.
• Organize HR filing systems and support payroll administration.
• Support ad-hoc HR projects and tasks.

Skills

HR processes

MS Office

HRIS experience

Tools

Microsoft Office

HRIS

Job description

About the Role

Our client, a dynamic retail organization, is seeking an efficient and reliable Administrative Assistant to support their Human Resources department in Upington, Northern Cape, ZA . This role is integral to the smooth functioning of HR operations, including recruitment support, employee record management, and general administrative tasks. The successful candidate will be organized, discreet, and possess excellent communication skills, essential for handling sensitive employee information. This position requires working on-site to ensure direct access to personnel records and effective collaboration with the HR team. It's a fantastic opportunity for an individual looking to build a career in Human Resources administration within a thriving business.

Key Responsibilities

• Provide comprehensive administrative support to the Human Resources department.
• Assist with the recruitment process, including posting job vacancies, screening applications, and scheduling interviews.
• Maintain employee records and ensure all HR documentation is up-to-date and accurate.
• Prepare and issue employment contracts, letters of offer, and other HR-related correspondence.
• Manage HR-related databases and ensure data integrity.
• Assist with the onboarding process for new employees.
• Respond to employee inquiries regarding HR policies and procedures.
• Organize and maintain HR filing systems.
• Assist with the administration of employee benefits and payroll.
• Support HR managers with ad-hoc projects and administrative tasks.

Requirements

• Proven experience as an Administrative Assistant , preferably within a Human Resources department.
• Strong understanding of HR processes and terminology.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HRIS (Human Resources Information System) experience is a plus.
• Excellent written and verbal communication skills, with a high level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• Attention to detail and a commitment to accuracy.
• Must be willing to work on-site in Upington, Northern Cape, ZA .
• Professional demeanor and strong interpersonal skills.
• Ability to handle sensitive employee information with utmost confidentiality.

Benefits

• Our client offers a competitive salary, a comprehensive benefits package, and the opportunity to develop your career within a supportive HR team.
• You will gain valuable experience in all facets of Human Resources administration.
• The company values employee growth and provides opportunities for learning and development.
• Join a stable organization with a strong commitment to its workforce.
• This role offers a direct contribution to employee support and organizational development.