Administrative Assistant - Events and Marketing Support

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 150,000 - 230,000; Full time

Benefits offered by this job

Hybrid work model

Medical aid

Provident fund

Training and development

Job summary

Placements24 in Nelspruit, Mpumalanga, is seeking an Administrative Assistant to support the Events and Marketing teams. You will coordinate vendors, prepare materials, track budgets, and provide general office support to ensure successful client events and campaigns.

The ideal candidate has excellent written and verbal communication, strong organization, and proficiency with Microsoft Office Suite. A proactive, can-do attitude and teamwork are essential.

Qualifications

• Proven administrative experience, preferably supporting marketing or events teams.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication skills.
• Familiarity with social media platforms is a plus.
• Experience with event management software or CRM systems is advantageous.

Responsibilities

• Assist in planning and coordination of client events, including venue booking, vendor management, and on-site support.
• Prepare marketing materials, presentations, and reports for client meetings and internal use.
• Manage event budgets, track expenses, and process invoices related to events and marketing activities.
• Coordinate with internal teams and external vendors to ensure timely delivery of event elements and marketing collateral.
• Maintain databases of event contacts, guest lists, and marketing campaign performance metrics.
• Provide general administrative support, including scheduling meetings, managing calendars, and handling correspondence.
• Assist with social media scheduling and basic content uploading for marketing campaigns.
• Organize and maintain event supplies, promotional materials, and marketing collateral.
• Research and identify potential venues, suppliers, and new marketing opportunities.
• Act as a point of contact for event attendees and vendors, providing necessary information and support.

Skills

MS Office proficiency

Organizational skills

Written & verbal communication

Proactive attitude

Creative thinking

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a vibrant marketing agency located in Nelspruit, Mpumalanga , is seeking a creative and organized Administrative Assistant to support their Events and Marketing departments. This role is crucial for ensuring the seamless planning and execution of client events and marketing campaigns. You will be responsible for a variety of administrative tasks, including vendor coordination, material preparation, budget tracking, and general office support. The ideal candidate is a proactive individual with excellent communication skills, a keen eye for detail, and a passion for the marketing and events industry. This position offers a fantastic opportunity to grow within a dynamic team in Nelspruit .

Key Responsibilities

• Assist in the planning and coordination of client events, including venue booking, vendor management, and on-site support.
• Prepare marketing materials, presentations, and reports for client meetings and internal use.
• Manage event budgets, track expenses, and process invoices related to events and marketing activities.
• Coordinate with internal teams and external vendors to ensure timely delivery of event elements and marketing collateral.
• Maintain databases of event contacts, guest lists, and marketing campaign performance metrics.
• Provide general administrative support, including scheduling meetings, managing calendars, and handling correspondence.
• Assist with social media scheduling and basic content uploading for marketing campaigns.
• Organize and maintain event supplies, promotional materials, and marketing collateral.
• Research and identify potential venues, suppliers, and new marketing opportunities.
• Act as a point of contact for event attendees and vendors, providing necessary information and support.

Requirements

• Proven administrative experience, preferably supporting marketing or events teams.
• Strong organizational and multitasking abilities, with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
• Familiarity with social media platforms and basic marketing principles is a plus.
• Experience with event management software or CRM systems is advantageous.
• Ability to work effectively under pressure and meet tight deadlines.
• A proactive, can-do attitude and a strong team-player mentality.
• Creative thinking and problem-solving skills.
• Must be based in or willing to commute to Nelspruit .

Benefits

Our client offers a competitive salary, along with a comprehensive benefits package that includes medical aid and a provident fund. Employees benefit from regular training and development opportunities, designed to enhance skills and foster career growth within the agency. The hybrid work model provides a flexible approach to work-life balance. You will be part of an energetic and supportive team environment in Nelspruit . This role offers exposure to exciting projects and the chance to make a tangible impact. Join a company that values creativity, collaboration, and employee well-being.