Administrative Assistant - Events and Marketing

Placements24; Stellenbosch; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Travel opportunities

Job summary

Placements24 in Paarl, Western Cape, seeks an organized Administrative Assistant to support its Events and Marketing teams. You will manage calendars, vendor liaison, invoicing, and event materials in a fast-paced creative environment.

The ideal candidate has at least 2 years in an administrative role, strong MS Office skills, excellent written and verbal communication, and a collaborative mindset. This position offers hands-on learning and growth within a dynamic events and marketing unit in

Qualifications

• Minimum 2 years in an administrative role, preferably supporting events or marketing functions.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support to the Events and Marketing teams.
• Assist in the coordination of event logistics, including venue booking, vendor management, and supplier liaison.
• Manage event calendars, schedules, and team meetings.
• Prepare event materials, invitations, and promotional collateral.
• Maintain databases of clients, vendors, and marketing contacts.
• Assist with social media updates and content scheduling for marketing campaigns.
• Process invoices, expense reports, and manage budget tracking for events and marketing activities.
• Liaise with clients and stakeholders to provide updates and gather necessary information.
• Organize and maintain event and marketing documentation and filing systems.
• Support the marketing team with research and data collection for campaigns.

Skills

MS Office

Communication

Organization

Social media basics

Education

High school diploma

Tertiary qualification advantageous

Job description

About the Role

Our client, a dynamic event management company located in the scenic town of Paarl, Western Cape , is seeking an enthusiastic and organized Administrative Assistant to support its bustling Events and Marketing departments. This role is perfect for a detail-oriented individual who thrives in a creative and fast-paced environment. You will be integral in managing administrative tasks that support the planning, execution, and marketing of successful events. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a passion for the events and marketing industry. This is a fantastic opportunity to gain hands-on experience and contribute to memorable events within the beautiful Paarl region.

Key Responsibilities

• Provide comprehensive administrative support to the Events and Marketing teams.
• Assist in the coordination of event logistics, including venue booking, vendor management, and supplier liaison.
• Manage event calendars, schedules, and team meetings.
• Prepare event materials, invitations, and promotional collateral.
• Maintain databases of clients, vendors, and marketing contacts.
• Assist with social media updates and content scheduling for marketing campaigns.
• Process invoices, expense reports, and manage budget tracking for events and marketing activities.
• Liaise with clients and stakeholders to provide updates and gather necessary information.
• Organize and maintain event and marketing documentation and filing systems.
• Support the marketing team with research and data collection for campaigns.

Requirements

• A minimum of 2 years of experience in an administrative role, preferably supporting events or marketing functions.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively in a deadline-driven environment.
• Familiarity with social media platforms and basic marketing concepts is a plus.
• A proactive and resourceful attitude towards problem-solving.
• High school diploma or equivalent; relevant tertiary qualification is advantageous.
• Enthusiasm for the events and marketing industry and willingness to learn.
• Ability to work collaboratively within a team in the Paarl office.

Benefits

Our client offers a competitive salary, alongside a supportive work environment and opportunities for professional development within the vibrant events and marketing sector. Employees benefit from exposure to exciting projects and a dynamic team culture in Paarl . Additional perks include potential for event-related travel, ongoing training, and a chance to contribute to high-profile events. This role provides a solid foundation for a career in event management and marketing coordination.