Remote Operations Assistant - Keep Workflows Smooth

Thea Career Inc.; Caracas; Remote; VES 28,144,000 - 40,457,000; Full time

Benefits offered by this job

Competitive pay in USD

Paid extra hours

Flexible time off

100% remote work

Growth opportunities

Job summary

Thea Career Inc. is seeking an organized Operations Assistant to support daily business routines, data management, and cross-department coordination in a fully remote role.

You will work with the operations team to keep workflows efficient and handle administrative tasks. Strong English, customer service experience, and a proactive mindset are essential as you manage schedules, documents, and communications with caregivers, patients, and insurers.

Qualifications

• Advanced English fluency required.
• Customer service experience handling caregivers, patients, and insurance interactions.
• Excellent organization skills to manage documentation.
• Proactive and creative approach to workflow issues.
• Strong attention to detail and ability to self-organize tasks.
• Ability to identify priorities and manage multiple tasks.

Responsibilities

• Support daily operations tasks, track processes, and coordinate projects.
• Maintain databases, spreadsheets, and inventory records.
• Manage scheduling, document prep, and internal communications.
• Serve as a point of contact for routine inquiries and vendor updates.
• Identify bottlenecks and implement practical fixes.

Skills

Advanced English

Customer service

Organization

Proactivity

Attention to detail

Prioritization

Tools

Google Suite

Microsoft Office

Internal CRMs

Hubstaff

WhatsApp

Zoom

Job description

Thea Career Inc. is seeking an organized Operations Assistant to support daily business routines, data management, and cross-department coordination in a fully remote role.

You will work with the operations team to keep workflows efficient and handle administrative tasks. Strong English, customer service experience, and a proactive mindset are essential as you manage schedules, documents, and communications with caregivers, patients, and insurers.